Organisation: British Council
Duty Station: Kampala, Uganda
The British Council is the UK’s international organisation for educational opportunities and cultural relations. We create international opportunities for the people of the UK and other countries and build trust between them worldwide. British Council Uganda is based in Kampala and offers a full range of programmes including examinations, project management on behalf of other donors, and its own grant funded projects. British Council has operated in Uganda since 1952 and its aim is to build cultural and educational relations between Uganda and the UK.
Job Summary: The project officer will plan, promote, manage, deliver and evaluate events and project outputs, working with partners and stakeholders to meet the British Council’s strategic objectives under the Education and Society Special Business Unit. The role will support the delivery of our examinations in Kampala. Principal areas of responsibility include operational delivery, compliance with quality/security standards and ensuring that all exams are processed according to the British Council’s quality and compliance guidelines. The role is part of the Higher Education team.
Key Duties and Responsibilities:
Product / Service / Project Delivery: Deliver high quality events and project activity working with partners and stakeholders in order to meet global, regional and country plans in the Higher education space including the commonwealth scholarships. Manage, plan and co-ordinate events. This will include:
- Delivering / implementing assigned project activity and deliverables from annual work plan, using assigned resources efficiently and cost effectively to deliver required income, impact and profitability targets for agreed service/product/programme delivery within country.
- Developing activity plans/schedules and activity budgets for delivery of activity components, monitoring progress against plan/schedules and adjusting accordingly.
- Prepare and submit high quality timely reports of completed activities and events.
- Provides logistical support in the delivery of internal and external activities/events, to ensure they run smoothly and efficiently.
- Working effectively with partners, clients and customers in delivering quality effective activities.
- Contributing to risk management of programme activity.
Marketing and Communications: Support the delivery of agreed marketing and communications strategy outputs. This will include, but not limited to:
- Contributing to effective communication and marketing plans for project activities and completing allocated tasks / outputs to BC brand and quality standards
- Working with agencies to ensure that promotional and branded materials meet branding standards
- Managing content of publications of various project materials Equality, diversity and inclusion (EDI) and Child Protection standards
- Support the programme manager to ensure that project delivery and activities reflect British Council EDI policy.
- Ensure that Child Protection policy and Child Safe standards are followed and maintained for all relevant projects, and all specific aspects within projects.
- Other duties:
- Financial management tasks for assigned project activity budgets Supporting Exams delivery
- The post holder will be expected to provide administrative support to the exams team in Uganda that looks at the delivery and administration of UK professional qualifications and exams in Uganda.
Candidate registration process support:
- Monitoring the candidate logs to ensure all candidates are registered and confirmed for their tests at all times as stipulated by the UK Board.
- Managing the candidate classes to ensure numbers for all tests are confirmed based on space availability.
Able to plan/forecast/monitor/manage simple budgets:
- Able to support the preparation of cash flow forecast and accruals by providing relevant information for their particular area of responsibility.
- Preparing and/ or checking examiner/marker/invigilator payments. Understands the basic principles of good financial practice.
Exams delivery planning and management:
- Negotiating and booking of venues which meet agreed standards and can demonstrate value for money criteria used in selection will be in line with British Council procurement policies and guidelines.
Processing exams related data and information:
- Understands the importance of keeping exams environments secure before, during and after the exam day and of the following systems which protect self and the colleagues from unfair accusations of malpractice.
- Maintain quality and compliance requirements stipulated by UK exam bodies.
- Understands the general principles of secure unpacking, packing counting, logging and shredding of materials.
- Able to use different stock management processes to ensure exams secure materials and equipment can be tracked internally and externally.
- Able to understand and effectively uphold the audit criterion that ensures most of the above.
Other important features or requirements of the job
- TOIL will be agreed with the line manager in advance to maintain an adequate work-life balance.
- Effective communication and writing skills.
- Proactive approach towards problem solving.
Qualifications, Skills and Experience:
- The applicant for the British Council Project Officer job should hold a Social development qualification from a recognized university.
- Project planning and management
- Resource planning and management.
- Business administration
- A track record of supporting project development and implementation
- Experience of working with a wide range of stakeholders
- Ability to work independently and as part of a team
- Highly organised and deadline oriented
- High level of accuracy and attention to detail.
How to Apply:
All suitably qualified and interested candidates who so desire to join the British Council in the aforementioned capacity should endeavor to Apply Online by Clicking on the link below. Please further review job requirements and if competent, proceed with the online application.
Deadline: 15th March 2019