Organisation: War Child Holland (WCH)
Duty Station: Kampala, Uganda
Salary: UGX 2,793,611 – UGX 4,335,206
Reports to: Consortium Manager
War Child Holland (WCH) is an International non-profit organization that has been working in Uganda since 2004, mainly in the Lord’s Resistance Army (LRA) affected areas. As the situation in Uganda has stabilized, WCH has closed its programs related to the LRA conflict and started a refugee response program in early 2016 in the West Nile region, offering psychosocial support to children, young people and families in the refugee and host communities. In addition to psychosocial support, the country office is in the process of establishing education projects with partners.
About SPOT Programme:
War Child Holland has recently been selected as Consortium Lead for a 1-year programme named “Strengthening Psychosocial support service for Transformation among the Congolese refugees in Uganda SPOT” a collaborative, consolidated and integrated approach among three leading MHPSS humanitarian actors – War Child Holland (WCH), Humanity and Inclusion (HI) and Transcultural Psychosocial Organization (TPO) – to bring effectiveness, and harmonization in MHPSS interventions in the refugee response in Uganda. It aims at improving the resilience and well-being of Congolese refugees and vulnerable host populations in South-western Uganda through enhancing their access to quality, holistic, gender-sensitive and inclusive MHPSS services that support positive coping-mechanisms and foster recovery from traumatic experiences, including separation from or loss of family members, abrupt displacement, physical and sexual violence.
Job Summary: The Consortium Senior Finance Officer is responsible for reviewing and compiling financial reports from the various consortium members. S/He will also be responsible for coordinating audits and consolidating requests for funds from all SPOT partners. Specific to finance and grant compliance, s/he will ensure consistent application of relevant finance and operations policies and procedures to ensure effective programme implementation as well as compliance with relevant donor regulations. Under the Line Management of the Consortium Manager and the technical responsibility of the Finance Manager Coordinator and Regional Finance Advisor – Africa, the SPOT Consortium Finance Officer will work closely with the SPOT Consortium Manager, the SPOT Project Managers, Finance and Administrative staff of other consortium members, including HR, Logistics and IT functions, other Programme Managers and all Country Management Team (CMT) members.
Key Duties and Responsibilities:
- Ensure that agreed financial policies and procedures are developed and implemented across the consortium to: protect the assets and financial interests of the War Child Holland and the consortium members; ensure accountability to the donor(s); promote compliance with donor requirements; and to meet legal requirements.
- Ensure that partner funding agreement related processes and procedures are standardised and consistently implemented throughout the programme, including pre-award compliance checks, agreements, disbursements, reporting, timelines and partner capacity-building
- Ensure adequate controls over cash & bank management are constantly monitored & updated to minimize the risk of fraud or misappropriation.
- Closely monitor all financial activities, and keep the project MT advised of all situations which have the potential for a negative impact on internal controls or financial management performance
- Ensure that donor compliance is adhered to within the Consortium Coordination Unit and in all consortium member agencies; that all financial records and accounts are compiled in time, accurately and in line with international accounting standards and donor regulations
- Review and monitor budgets of consortium members to support financial stability, on-going programme viability, efficient cost structures and value for money that meet the requirements of donors.
- Help the consortium members’ finance teams to review existing systems on an on-going basis to maintain an adequate level of internal controls, in compliance with WCH’s policies and procedures
- Ensure that the consortium financial operations comply with legal & statutory requirements e.g. audit & financial reporting to all relevant national authorities.
- Lead the preparation and revision of consortium budget and donor budgets including budget template preparation and complete the responses on budget feedback.
- Manage internal and external audits that are carried out as per WCH and donor requirements in relation to SPOT; support the consortium members’ finance teams to prepare management responses; ensure all agreed remedial actions are undertaken in a timely manner
- Carry out regular and random checks for compliance with partners reporting to the head of the partner organisation, Consortium coordinator and the Senior Finance Coordinator.
- Manage timely & accurate preparation of data for monthly management accounts, budget-holders, and Country Management to ensure that they can monitor the budget utilization and take appropriate action on any significant variances
- Review financial reports and transactions provided by the partner on a timely basis, and provide feedback to partners (as required) and keep CM and FC, RFA informed
- Review and completion of the financial reporting check list pack including consortium commentary and CM/RFA/CD approval and dealing with feedback. Support the timely & accurate preparation of donor reports for external donors / agencies.
- Provide financial analysis where necessary especially on maximizing available funds and advice to CM.
Staff Management & Capacity Building
- Train and develop the capacity of the partners’ finance team to ensure that a good standard of financial management is maintained
- Under take financial training of budget-holders, to assist them in enforcing financial controls & making decisions based on financial reports.
- Other financial duties and general systems support
- Support training of staff in procurement, budget management and systems policies and procedures as appropriate
- Preparation of monthly cash flow and ensuring adequate monetary levels in partners.
- Adhere to the standards of conduct outlined in Code of Conduct (CoC) with Associated Policies; the Child Safeguarding Policy and the Anti-Trafficking Policy.
- Support and promote the standards outlined in the WCH and donor Code of Conduct and related policies to the team.
- Undertake other related duties as may reasonably be assigned by the CM, SFC, RFA and Country Director.
Qualifications, Skills and Experience:
- The ideal candidate for the War Child Holland (WCH) Consortium Senior Finance Officer job must hold be a qualified Accountant (CA/CMA/ACCA/CPA degree) or Master’s degree in finance
- At least three to five years’ experience in a similar position, ideally in a lead agency consortium
- Experience of working on projects funded by major international donors, particularly EU.
- Experience in developing staff technical and management capacities
- Experience in managing finance/compliance for complex grants in sensitive settings.
- Fluent in English
- Familiarity with broader systems development including procurement, logistics, HR and IT.
- Experience of working/living in insecure and sensitive environments
- Ability to work under pressure to meet tight deadlines
- Ability to build productive working relationships within a multicultural and multidisciplinary team
- Positive attitude of “can-do”, solution-oriented.
- Ability to cope with stress, to work under pressure in often strict deadlines.
- Ability to work on own initiative and in team
- Excellent knowledge of Microsoft Office.
- Experience of a flexible approach to managing and prioritising a high workload and multiple tasks in a fast-paced environment with tight deadlines.
- Experience of proactively identifying and addressing issues
- Ability to work with a high degree of professionalism.
How to Apply:
All suitably qualified and interested candidates are invited to apply by uploading an English CV consisting of maximum two pages, and answer our questionnaire (please note that a cover letter is not requested) through the following hyperlink:
Deadline: 17th March 2019