UN Admin/Finance Officer Job Careers – United Nations High Commissioner for Refugees (UNHCR)

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Organisation: United Nations High Commissioner for Refugees (UNHCR)

Duty Station:  Uganda

About US:

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.

Job Summary:  The Admin/Finance Officer is part of the Senior Management of an office. He/she will establish and maintain efficient administrative control mechanisms to ensure compliance with UN Financial, Administrative and Staff rules and procedures.

Key Duties and Responsibilities: 

General Administration

  • Manage the day-to-day personnel and administrative operations of the office.
  • Serve as a member of the Local Contracts Committee (LCC).
  • Advise the Head of Office and other staff on personnel and administrative policies and procedures.
  • Participate in the physical verification of UNHCR property plant and equipment.
  • Formulate, implement staff safety and security measures and ensure MOSS/MORSS compliance, in consultation with the Head of Office and Field Safety Advisers (FSAs)

Human Resources

  • Oversee recruitment, appointments and administrative formalities concerning local General Service staff.
  • Prepare operational context for all international posts in the office.
  • Serve ex-officio in the APPC.
  • Review and approve the settlement of employee entitlements including DSA, local salaries and the Medical Insurance Plan (MIP).
  • Coordinate training and capacity-building activities to staff in administrative related areas.

Finance/Budget

  • Ensure compliance with UNHCR’s internal control framework, financial rules, policies and procedures requesting guidance and support from headquarters as necessary.
  • Identify potential risks in relation to the financial management of the office, and propose mitigating action to senior management, when applicable.
  • Ensure timely and accurate monthly and year-end closure of accounts, including bank reconciliation, and submit reports to headquarters as per prescribed deadlines.
  • Prepare a consolidated budget for the country operation (Branch/Sub/Field Offices) for approval by Regional Office or Headquarters.
  • Manage the FOCUS token for the country as a Focus Planning Coordinator.
  • Ensure timely and effective follow-up to audit observations and recommendations.
  • Provide training on financial matters.

Key Result Areas:

  • Select and negotiate with local service providers, within the established financial parameters.
  • Ensure local compliance with UNHCR’s administrative, human resources and financial policies and procedures.
  • Approve vouchers, including ABOD and project disbursements;
  • Approve and certify local bank reconciliation and petty cash accounts.
  • Certify country-level financial expenditure reports submitted to the regional office or Headquarters.
  • Settle amounts due, or recover travel payments, from country operation staff.

Qualifications, Skills and Experience:

  • The ideal candidate for the United Nations UNHCR Admin/Finance Officer job placement should hold an Undergraduate degree (equivalent of a BA/BS) in Accounting, Finance, Public or Business Administration, Economics or related field, OR undergraduate degree (equivalent of a BA/BS) in another field combined with a professional qualification in accounting or finance (CPA/CIA or equivalent) plus minimum 6 years of previous work experience relevant to the function of which at least 2 years in an intergovernmental organization (United Nations or similar). Graduate degree (equivalent of a Master’s) plus 5 years or Doctorate degree (equivalent of a PhD) plus 4 years of previous relevant work experience may also be accepted.
  • Working experience with PeopleSoft/Oracle Financial and/or HR modules.
  • Excellent computer skills, in particular in MS Office applications
  • Excellent communication skills.
  • Knowledge of English and UN working language of the duty station if not English.
  • Professional qualification in accounting or finance (CPA/CIA or equivalent).
  • Excellent knowledge of United Nations administrative, human resources and financial rules and procedures.
  • Knowledge of additional UN languages.

How to Apply:

All interested Ugandan nationals who wish to join the United Nations High Commissioner for Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.

Deadline: 16th April 2019


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