Grants and Budget Analyst NGO Careers – MU-JHU Care Ltd (MUJHU)

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Organisation: MU-JHU Care Ltd (MUJHU)

Reports to: Grants and Procurement Manager

About US:

MU-JHU Care Ltd (MUJHU) is a registered Ugandan non-governmental organization dedicated to providing services and conducting research on HIV/AIDS care and prevention related to mother-to-child transmission of HIV. 

Key Duties and Responsibilities: 

Budget management

  • Work with investigators/project leads in developing budgets including projections. Develop, analyze and finalize cost estimates and budget proposals, in terms of staff and non-staff requirements as requested by the budget holders and make recommendations for budget allocations to ensure conformance to budgetary limits.
  • Provides detailed input with respect to resource requirements for budget submissions. Conduct data analysis and research on specific budget issues.
  • Populate and complete budget information in appropriate form/template as required by the sponsor.
  • Combine all the project and other fund budgets together into a consolidated organizational budget for approval of Director of Administration and Finance.
  • Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with Sponsor & Institutional regulations and rules and established policies and procedures
  • Participate in the development and implementation of new or revised budget programs, systems, procedures and methods of operation and support training for staff when new budget procedures are put in place.
  • Assist in the drafting and implementation of budget policies; assist in the preparation of other supporting program documents.

Grants administration

  • Assist/prepare draft grant documents/agreements.
  • Maintain centralized filing system (soft-copy and hard-copy) documentation related to MUJHU grants, agreements and other contractual documents.
  • Compile and maintain tracking system for renewal or other action dates related to grants, agreements and contractual documents and alert system for key stakeholders to support timely action
  • Assist Grants & Procurement Manager in coordinating compliance in terms of post awards management.
  • Develop and review presentation materials for the Grants & Procurement Manager and senior management.
  • Perform other related duties as deemed necessary

Qualifications, Skills and Experience: 

  • The prospective candidate must hold a Bachelor’s Degree in Commerce or Business Management. Holder of ACCA/CPA qualifications or its equivalent is highly desirable.
  • Five years of solid working experience in a similar capacity with a busy institution with funding from multiple donors including United States Government.
  • Experience working with a clinical research institution would represent an advantage.
  • Must have proficiency in use of Microsoft Applications (desired applications inclusive of Excel, PowerPoint and Word).
  • Familiarity in the use of computerized accounting packages is required, specific experience with Navision software would be an advantage.


  • Professionalism– considered as the “cream of the crop” competency demonstrating solid, analytic, efficient and effective approach in managing the organizations’ budgets and grants. This also include conscientious and efficiency in meeting commitments, observing deadlines and achieving results
  • Problem solving ability – regarded as a resourceful problem solver evident in the successful development and implementation of applicable policies and procedures.
  • Planning and organizing – proven track record of effectively prioritizing multiple tasks and assignments in a fast-paced work environment to efficiently meet departmental and organizational objectives.
  • Team player – a solid reputation as a competent team member with excellent interpersonal and communication skills who is always prepared to go the extra mile to achieve results.
  • Self starter – considered a highly motivated employee with the capacity to learn quickly and take responsibility for own development.

How to Apply:

Applications with complete CV, copies of academic transcripts/certificates and testimonials to be delivered to: The Human Resource Manager, P.O. Box 23491, Kampala, at MU-JHU House

Deadline: 18th April 2019

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