Fresher Logistics Assistant – Supplies NGO Jobs – Handicap International

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Organisation: Handicap International (Humanity & Inclusion)

Duty Station: Arua, Uganda

Reports to: Field Office Logistics Officer

Starting Salary: UGX 1,319,623 monthly gross

About Us:

Handicap International (Humanity & Inclusion) is an independent and impartial aid and development organisation working in situations of poverty and exclusion, conflict and disaster. We work alongside disabled and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. Handicap International is outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.

Key Duties and Responsibilities: Under the supervision of Arua Field Office Logistics Officer, the Logistics Assistant- Supplies will be responsible for guaranteeing efficient supply chain management by:

  • Participating  in the drafting of a supply plan per project
  • In liaison with the Log officer, follow (adapted procedure) and manage the program’s supply procedures in compliance with internal and donor regulations and legal requirements.
  • Analysing   the purchase file which requires the Logistics Manager approval.
  • Checking the PSR prior to purchase; ensure that all the validations are done before the purchase order is sent to the supplier.
  • Verifying collected quotation; prepare the Summary Analysis Bid and the purchase order. For specific items, ensure a sample analysis is conducted properly by the procurement department in order to have a quality validation by the Project Manager or by a technical advisor.
  • Overseeing the transport of merchandise and manage customs clearance procedures
  • Monitoring the consignment until the final destination and keep informed the recipient on the field.
  • Support national and international calls for tender.
  • Setting up and check on the regular updating of a suppliers database.
  • Evaluating and negotiating contracts with suppliers (prices, delivery time, payment terms).
  • Managing the monitoring of Purchase and Service Requests and check purchase files sent on a weekly basis the Procurement and service follow up to the Logistics Manager.
  • Managing the reception of merchandise and the delivery of material to requesting parties and get the validation from the logistics officer.
  • Assist with the drafting of donor reports and preparing for audits on aspects concerning supply.
  • Drawing up contracts for suppliers and service providers and manage, archive and monitor suppliers and service providers.
  • Ensuring adequate filling of purchases files: signatures, presence and validity of the documents, in order to guarantee accurate traceability of all purchases throughout the supply chain.
  • Conducting market surveys for corporate contract for the Mission.

Qualifications, Skills and Experience: 

  • The ideal candidate for the Handicap International (Humanity & Inclusion) Logistics Assistant – Supplies job must hold a Bachelor’s Degree in Business Administration specialising in Finance/Accounting or Procurement OR: Bachelor degree in Logistics /Procurement and  Supply Chain Management
  • Two years of professional experience in an NGO in  a similar  position is an added advantage

Competencies:

  • Stock Management
  • Reporting
  • Communication
  • Negotiation,
  • Setting up an achieving system and internal controls.
  • Personal Qualities
  • Strong Computer skills
  • Strong negotiation Skills
  • Ability to work under high pressure;
  • Strong interpersonal and intercultural skills

Starting Date: May 2019

How to Apply:

All suitably qualified candidates who wish to join Handicap International are encouraged to send their updated CVs (3 pages max, including three professional references) with cover letters to HR Department at recruitment@uganda.hi.org with the subject:  Application for Logistics Assistant – Supplies ARUA.

Deadline: 24th April 2019 by 5:00pm

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