UN High School Jobs – Logistics Assistant – United Nations Department of Operational Support (DOS)

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Organization: United Nations Department of Operational Support (DOS)

Duty Station: Entebbe, Uganda

Job Opening Number: 19-Logistics and Supply Chain-DOS-113695-R-Entebbe (X)

Grade: G5

Reports to: Medical Training Officer

About US:

Department of Operational Support was established to provide operational support to entities across the Secretariat, including other departments, offices-away-from headquarters, field missions, and regional commissions.  DSA oversees a range of specialized or cross-cutting operational capacities. A large part of its responsibilities is to support start-up, surge, transition and liquidation requirements and to exercise authority on behalf of entities to which authority has not been granted owing to a lack of capacity or from which authority has been temporarily withdrawn.

Key Duties and Responsibilities: Within delegated authority, the Logistics Assistant will be responsible for the following duties:

                     Coordinate logistics requirements and delivery, equipment maintenance and serviceability including requests for supplies, and accounting for consumables such as fuels and oils.

                     Serves as focal point for administrative coordination of project implementation activities, involving extensive liaison with project team to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of interpreters, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.

                     Supports project staff with respect to all aspects of goods and services contracts.

                     Provides inputs to produce project cost estimates/budget.

                     Maintains supporting files and databases, including with respect to Letters of Assist (LOA) with host countries/Member States.

                     Records contract actions and monitors activity. This includes coordinating with vendors on equipment rental on delivery schedules, follow-up and preparation Receiving and Inspection (R&I) Reports, verification of invoices against R&I reports, recording contract status at all stages of processes.

                     Provides general office assistance; responds to information request and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records such as attendance records; organizes meetings, workshops and handles other administrative and logistics tasks.

                     Assists in training activities such as the preparation of training materials.

                     Assists in the management of petty cash receipts and expenditures.

                     Assist in maintaining, updating and ensuring accuracy and completeness of computer database recording requisition details, purchase orders, delivery and invoice actions, as required.

                     Performs other duties as assigned by the Medical Training Officer or the Programme Manager.

Qualifications, Skills and Experience:

                     The ideal candidate for the United Nations Department of Operational Support (DOS) Logistics Assistant job opportunity must hold a High school diploma or equivalent.

                     Technical or vocational certificate in logistics, transportation, supply management, business administration or related fields is a requirement.

                     At least five years of progressively responsible experience in supply chain management, contracts administration, logistics or related area is required. Experience with inventory control and management of a large client base in an international environment is desirable.

                     Languages: fluency in English is required. Knowledge of another United Nations official languages is an advantage.

Competencies

                     Professionalism: Knowledge of policies, practices and regulations on management of supplies, purchasing and logistics and ability to apply them in an organizational environment. Ability to maintain accurate records and prepare reports on a wide variety of data.

                     Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

                     Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

                     Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

NB: The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:

All suitably qualified and interested candidates desiring to serve the United Nations Department of Operational Support (DOS) in the aforementioned capacity should express their interest by visiting the UN recruitment website and clicking Apply Now.

Deadline: 7th  May 2019

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