UN Executive Assistant Job Careers – United Nations Children’s Fund (UNICEF)

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Organization: United Nations Children’s Fund (UNICEF)

Duty Station: Kampala, Uganda

Reports to: Head of Office

Grade: G5

About US:

The United Nations Children’s Fund (UNICEF) is mandated by the UN general assembly to advocate for the protection of children’s rights, to help meet their basic needs and expand their opportunities to reach their full potential. Together with our partners, we work in 190 countries and territories to translate that commitment into practical action, focusing special effort on reaching the most vulnerable and excluded children, to the benefit of all children, everywhere.

Job Summary:  The Executive Assistant is accountable for procedural communications, operations and administrative support services, as well as specialized administrative functions, to enhance the smooth running of the supervisor’s day-to day activities, as well as his/her section. Executive Assistant also represent the supervisor in initiating, following up on and resolving issues pertaining to administrative requests.

Key Duties and Responsibilities: 

  • Ensure effective management and processing of information and correspondence (Incoming and outgoing) in the Representative’s Office, through collection and analysis of data/documents, and accurate reporting; maintains a constant and fluid communication flow on the events, agendas, follow-up and action points, with Regional Office, SNT, Chiefs of sections; decide on most appropriate systems to ensure the easy and prompt retrieval and accessibility of Representative’s Office key documentation and its dissemination as required.
  • Supervise the effective and efficient management of the administrative, logistical, protocol and support functions of the Office of the Representative, establishing, monitoring and evaluating work-processes, identifying bottlenecks and areas for improvement, recommending solutions and changes required for long-term improvements.
  • Support the preparation of UCO representational, inter-agency, internal programme and management meetings and of other key events, coordinating and monitoring follow-up on agenda and objectives, as well as follow-up on agreed action points.
  • Prepare status reports and consolidates key briefing materials and presentations for the Representative’s Office for internal and external meetings and missions, the requests from the Regional Director as and when required and based on inputs from various sections; analyze monthly programme and management reports and identify areas of concern for the attention of the Representative.
  • Contribute to the organization of CMT meetings and of the other high-level meetings, ensuring quality technical and logistical preparation and execution of these meetings. Provide secretariat support to CMT meetings, and other key meetings convened by the Representative, as part of the core coordination team preparing these meetings

Qualifications, Skills and Experience:

  • The ideal candidate for the United Nations UNICEF Executive Assistant job opportunity should have completed secondary education, preferably supplemented by technical or university courses related to the field of work.
  • At least five years of relevant administrative or clerical work experience is required.
  • Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
  • Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
  • Thorough knowledge of UNICEF’s organizational structure, administrative policies and procedures.
  • Organizational, planning and prioritizing skills and abilities.
  • Ability to deal patiently and tactfully with visitors.
  • High sense of confidentiality, initiative and good judgment.
  • Ability to work effectively with people of different national and cultural background.
  • Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff.
  • UNICEF’s Core Values: Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
  • Competencies: Analyzing, Learning and Researching, Planning and organizing, Following Instructions and Procedures.

NB: The United Nations does not charge a fee at any stage of the recruitment process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:

All suitably qualified and interested candidates desiring to serve the United Nations in the aforementioned capacity should express their interest by visiting the UN recruitment website and clicking Apply Now.

Deadline: 12th June 2019

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