Senior Human Resource & Administrative Assistant USAID Project Jobs – University Research Co., LLC (URC)

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Organization: University Research Co., LLC (URC)

Duty Station: Uganda

About US:

University Research Co., LLC (URC), a US-based public health organization working in Uganda since 2005, implements the USAID’s Regional Health Integration to Enhance Services in East Central Uganda Activity (USAID’s RHITES EC). The purpose of this project is to support implementation of a comprehensive, integrated investment in regional health, HIV/AIDS and nutrition assistance. This five-year activity targets 12 districts in East-Central Uganda with an estimated total population of 4.1 million through a district-based integrated package of quality health, HIV/AIDS, nutrition and child development services.

Job Summary:  The Senior Human Resources Br Administration Assistant is responsible for providing HR and administrative support to the Human Resource function in line with URC policies and Guidelines.

Key Duties and Responsibilities: 

  • Provide HR support through coordination of recruitment process such as advertising vacancies, collecting CVs, screening candidates, and setting up interviews for selected applicants with the relevant staff on the project.
  • Ensure support staff enrollment in local benefit plans staff i.e. medical and group personal accident insurance service providers as appropriate and follow up invoices for payment;
  • Provide support and follow up the timely submission of electronic and paper timesheets, and the timely completion and submission of Labor Adjustment Forms, when needed;
  • Maintain and update the project/personnel paper and electronic files. Keep files in an organized, orderly manner so that records can be referred to and deciphered clearly in the event of an audit or need for historical information.;
  • Maintain an updated leave management database;
  • Setup appraisal schedules with line managers for probation & annual appraisal and follow up the submission of the appraisals
  • Ensure Project vehicles have valid insurances; drivers have valid permits; insurance claims are timely processed
  • Identify and verify mechanical defects reported for vehicle repair and maintenance
  • Ensure effective management of inventory/stationary stocks and reconciliations in line with administration guidelines
  • Prepare and coordinate logistical arrangements for project staff travelling outside their region or for international visitors within the region;

Qualifications, Skills and Experience: 

  • The ideal candidates for the Senior Human Resource & Administrative Assistant job must hold a Bachelor’s degree in Human Resource Management, Organizational/Industrial Psychology, Organizational Development or other relevant field in Human resources;
  • Three to five years of experience working in an NGO or business environment with demonstrated Human Resources Management experience and high level of responsibility and integrity;
  • Demonstrated ability to work in teams;
  • Ability to multi-task in a high-paced environment; demonstrated interpersonal arid teamwork skills with ability to lead multi-disciplinary teams;
  • Excellent organizational, oral and written communication skills;
  • Proficiency with MS Office Suite, with excellent MS Word and Excel skills.

How to Apply:

All suitably qualified and interested applicants should hand deliver OR send via E-mail their complete applications with a cover letter, curriculum vitae, copies of academic credentials and contact information for 3 professional references addressed to:

Human Resource Coordinator

University Research Co., LLC – Centre for Human Services Plot 1 Bridge Lane, Mpumudde Division P.O. Box 5053, Jinja, Uganda

E-mail to:

Deadline: 21st June 2019 by 5:00pm

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