UN Human Resources Associate Job Careers – United Nations Entity for Gender Equality and the Empowerment of Women (UN Women)

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Organization: United Nations Entity for Gender Equality and the Empowerment of Women (UN Women)

Duty Station: Kampala, Uganda

Reports to: Regional HR Specialist

About US:

The United Nations Entity for Gender Equality and the Empowerment of Women (UN Women), grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. UN Women provides support to Member States’ efforts and priorities in meeting their gender equality goals and for building effective partnerships with Government, civil society and other relevant actors.

Job Summary:  The Human Resource (HR) Associate is responsible for administratively and logistically supporting the recruitment and placement, administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel.

Key Duties and Responsibilities: 

Administer and implement HR strategies and policies in CO in full compliance with UN Women rules, regulations, and HR policies and guidelines:

  • Provide general, standard information to the management and staff on HR strategies, rules and regulations;
  • Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
  • Prepare written response to queries concerning HR related matters.

Provide HR administrative and logistical services to CO and region in full compliance with UN Women rules, regulations, and HR policies and guidelines:

  • Process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
  • Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas;
  • Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
  • Facilitate responses to audit findings and recommendations;
  • Assume overall responsibility for leave management; record management;
  • Validate and coordinate local payroll and related issues;
  • Facilitate staff separation process;
  • Create/update entries of vendors and POs in ATLAS system.

Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines:

  • Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification;
  • Screen candidates and facilitate and participate in interview panels as necessary;
  • Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB);
  • Prepare position establishment, liaise with headquarters and assure that action is completed;
  • Provide regular recruitment status reports;
  • Provide advice to local recruitment in programmes/projects when necessary.

Provide administrative support to staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines:

  • Keenly monitor compliance with the performance appraisal review in the office and staff learning and development;
  • Facilitate the preparation of Office learning plan and individual learning plans in consultation with the HR Specialist;
  • Coordinate the implementation of wider office learning plan.

Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines:

  • Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
  • Coordinate the completion and accuracy of monthly personnel validation process;
  • Generate a variety of standard and non-standard statistical and other reports from various databases.

Facilitate knowledge building and knowledge sharing globally:

  • Organize training courses, workshops, information sessions, orientations and consultations for staff;
  • Provide a synthesis of lessons learnt and best practices in HR administration;
  • Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.

Key Performance Indicators:

  • Timely and accurate HR administration;
  • Timely and accurate organization of recruitments;
  • Timely and accurate information provision to staff on HR administrative and benefit and entitlement issues;
  • Timely administrative service delivery to the CO;
  • Up-to-date and secure databases, files and records.

Qualifications, Skills and Experience:

  • The ideal applicant for the United Nations UN Women Human Resources Associate job placement should have completed secondary education. A Bachelor’s degree in HR, Business or Public Administration is an asset.
  • Six years of relevant experience in office administration and/or human resource management;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management system.
  • Language: Fluency in English is required; Knowledge of the other UN official working language is an asset.

Competencies

Core Values:

  • Respect for Diversity;
  • Integrity;
  • Professionalism.

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.

Functional Competencies

  • Strong knowledge of HR administration, processes and policies;
  • Ability to administer and execute administrative processes and transactions;
  • Ability to handle information of a confidential nature;
  • Ability to provide inputs to business processes re-engineering, implementation of new systems;
  • Good quantitative skills; ability to produce reports;
  • Strong IT skills.

How to Apply:

All suitably qualified and interested candidates who so desire to join the United Nations Entity for Gender Equality and the Empowerment of Women (UN Women) in the aforementioned capacity should endeavor to Apply Online by Clicking on the link below. Please further review job requirements and if competent Click Apply Now.

Deadline: 18th June 2019

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