Administration Manager Employment Opportunity – Finance Trust Bank (FTB)

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Organization: Finance Trust Bank (FTB) 
Duty Station:  Kampala, Uganda
Reports to: Executive Director
Finance Trust Bank is licensed as a Tier 1 Commercial Bank after taking over the financial services business of Uganda Finance Trust Limited (MDI). Finance Trust Bank is a fully-fledged commercial bank serving a clientele of over 400,000 depositors and over 23,000’ borrowers, through a network of 36 branches countrywide. The bank offers a variety of Products and services including; Savings, Current accounts, Loans, Money transfer services and Bills payments to its target market which comprises of micro, small and medium entrepreneurs, salary earners and youth.
Job Summary:  The Administration Manager will primarily plan and manage the administration and procurement policies for the organisation, manage the physical assets and provide cost effective procurement, logistical and service support in line with the operation Bank policies and procedures.
Key Duties and Responsibilities: 
  • Develop, implement and monitor the annual procurement policies and procedures of the organisation.
  • Review occasionally the entire procurement process with a view to recommend improvements to the process.
  • Develop, maintain and implement administration policies and procedures.
  • Prepare the annual administration and procurement budget for all shared services and general usage items.
  • Plan and implement the security policy of the organisation in line with the security policy of the Bank.
  • Coordinate the security function, conduct security risk assessment and advise management on the effective security measures to be adopted Branch wide.
  • Implement proper key management policies and procedures.
  • Ensure procurement, proper use, maintenance and disposal of all assets of the organisation.
  • Coordinate the process of identifying premises for new branches, ensuring necessary repairs, maintaining rental contracts obligations and payment of utilities.
  • Coordinate the processes of supplier’s pre-qualification, review and evaluation of the services of contractors and service providers.
  • Design and monitor the system for utilizing company vehicles and motorcycles.
  • Ensure proper contracts management with all vendors/suppliers under contract by reviewing and ensuring compliance with the contracts terms with a view to manage vendor relations.
  • Manage the company’s external relationships to ensure maximum benefit of these relationships for parties involved in line with the administration and HR policies of the Bank.
  • Participate in the procurement committee of the bank.
  • Prepare procurement submissions to the Procurement Committee as per requirements and represent the administration function in the absence of Head of Administration.
  • Ensure all purchases at HO and in the branches are done in line with the procurement and expenditure policy
  • Prepare working documents for the procurement Committee meetings, follow up of decisions on procurement of items, renewal of service contracts for all necessary equipment/machines and ensure proper contract management with ALL vendors/suppliers under contract to ensure compliance with the contracts terms.
  • Plan and co-ordinate provision of insurance covers for all assets of the organisation, ensure that all assets are insured, lodge claims as required and follow-up claims to ensure compensation in line with the Insurance and administration policy.
  • Implement the recovery strategy for the administration function of the Business continuity plan.
  • Manage performance of staff under your supervision and appraise their performance in line with the appraisal policy of the bank.

Qualifications, Skills and Experience:
  • The applicant for the Finance Trust Bank (FTB) Administration Manager job opportunity should hold a good degree in Social Sciences, Management or Procurement and other relevant courses from recognized universities.
  • Possession of CIPS, ACCA and other relevant professional qualification is a must.
  • Computer literacy.
  • Leadership skills.
  • Ability to analyze problems and implement solutions.
  • Ability to meet short deadlines in a timely and effective manner.
  • Ability to multitask.
  • Good communication and interpersonal skills.
  • High degree of integrity and confidentiality.
  • Assertiveness.
  • High flexibility and capable of handling emergencies.
All suitably qualified candidates should address their applications to Head, Human Resource, Finance Trust Bank, Plot 115 & 121, Katwe. P.O. Box 6972, Kampala, Uganda, and email it to jobs@financetrust.co.ug as well as photocopies of academic testimonials, a CV with at least three reference contacts, including the most recent employer, and telephone number.
Deadline: 27th July 2018



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