Fresher Administrative Assistant – Regulatory Affairs Non-profit Job Opportunities – Baylor Uganda

Organization: Baylor College of Medicine Children’s Foundation
Duty Station: Kampala, Uganda
Report to: Regulatory Affairs Coordinator
Baylor College of Medicine Children’s Foundation – Uganda (Baylor -Uganda) is a private not for profit NGO that provides: HIV/AIDS care, treatment and prevention services; maternal child health services; Health Professional training and Clinical Research.
Key Duties and Responsibilities:
  • The Administrative Assistant – Regulatory Affairs will review submission packages and facilitate submission to Ethical and regulatory bodies
  • Develop and maintain tracking system to assess progress on submission
  • Maintain up-to-date regulatory binders
  • Develop Standard Operating Procedures that streamline regulatory procedures
  • The jobholder will correspond with Ethical and Regulatory bodies
  • Ensure timely renewal of practicing license and registration certificates of researchers
  • Ensure proper filing of study documents in properly labelled files while tracking documents coming and leaving the office
  • Send feedback to project leaders, about all documentation, submissions and communication
  • Tasked with archiving of completed studies documents
  • Ensure payments are made to regulatory authorities in a timely manner
  • Ensures that all study procedures and reporting are conducted
  • Ensures that all source documents are appropriately stored and maintained
  • Serves as the primary liaison between the CRS, investigators, sponsor, IRBs, and other regulatory bodies for all regulatory-related matters
  • Ensures that all SOP, protocol, and regulatory mandated timelines and IRB reviews are followed
  • Actively participates in internal, regulatory, and NIH compliance audits
  • Provides training for regulatory and protocol related policies to study staff
  • Completes forms/ source documents.

Qualifications, Skills and Experience:
  • The ideal candidate for the Baylor Uganda Administrative Assistant – Regulatory Affairs job opportunity should hold a Bachelor’s Degree in Nursing or Degree in Public Health, Public Administration & Management or Office Management , Bachelor of Administration or any related Degree.
  • The candidate must have previous research experience in managing regulatory documents & short courses on research methods.
  • Administrative Capacity working on clinical research projects & GCP training are added advantages.
  • Broad knowledge of ICHGCP, Clinical Research Regulations
All suitably qualified and interested candidates should send their applications to the address below including a detailed CV demonstrating possession of the job requirements, current position, names and addresses of three referees i.e. email and phone addresses, copies of professional/academic documents, email address, and day time telephone contact. The applicant must have at most a credit 6 in Math and English.
Send applications via E-mail to:
The Human Resources Manager,
Baylor College of Medicine Children’s Foundation-Uganda,
P.O. Box 72052, Clock Tower, Kampala. Uganda
Deadline: 17th January 2018

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