Human Resource Assistant USAID Project Jobs – Caritas International

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Organisation: Caritas International
Reports to:Administration Manager
Caritas International is a confederation of 16 Catholic relief, development and social service organisations operating in over 200 countries and territories worldwide. Collectively and individually their claimed mission is to work to build a better world, especially for the poor and oppressed. The first Caritas organisation was established by Lorenz Werthmann on 9 November 1897 in Germany.
Caritas Kotido Diocese is part of a consortium led by Catholic Relief Services (CRS) to run a five-year Food for Peace (FFP) USAID funded program called NUYOK to build resilience to shocks, enhance livelihoods and improve food security and nutrition for vulnerable rural families in three districts of Karamoja viz: Abim, Nakapiripirit and Napak – which are home to 406,880 people living in an estimated 58,126 households. Caritas Kotido Diocese through support from CRS will implement the activities of NUYOK Programme in Abim District.
Job Summary: The Human Resource Assistant will provide efficient general and administrative HR support service to staff and managers. The role is critical in ensuring operational support to the NUYOK programme through supporting all manner of administrative tasks and requests related to general queries, processes, systems, policies and general HR administration.
Key Duties and Responsibilities:
  • Maintain personnel records, ensuring timely and accurate records.
  • Explain employment benefits and general terms and conditions of employment to employees and departmental representatives; conduct initial new employee orientation for purposes of ensuring appropriate completion of payroll and benefits documentation
  • Provide support in payroll preparation by providing relevant data (absenteeism, bonus, leaves etc.)
  • Ensure that various employee relations, policies and procedures are administered in a fair and consistent manner to include disciplinary proceedings, grievance handling, attendance management and capability issues.
  • Ensure personnel files are created in a consistent manner and that files are kept orderly, up-to-date and are easily accessible.
  • Maintain organization charts, starters and leavers report, exit interview statistics and other management reports/information, as requested on a timely basis e.g. weekly, monthly and annually.
  • Assist with day to day operations of the HR functions and duties
  • Provide clerical and administrative support to Human Resources executives
  • Setting appointments, arranging meetings, maintaining calendars, copying files, entering data into computer systems and tracking payments or other financial information.

Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s degree) in Human Resource Management.
  • At least two to three years of working experience in an organization with more than 100 employees.
  • Previous experience of working in a similar role within a HR department.
  • Proven experience in HR administration
  • Experience in working in a busy administrative role, supporting in multiple activities and dealing with a wide variety of staff.
  • Knowledge of labour laws of Uganda
  • Previous exposure and experience in developing and maintaining efficient and effective administrative systems.
  • Highly flexible in approach, prioritize workload and respond to crisis to ensure the necessary provisions are maintained.
  • Highly developed organizational skills capable of managing multiple priorities effectively to meet deadlines.
  • Ability to establish effective working relationships at all levels internally and externally.
  • Keen attention to detail and a high level of accuracy.
  • Can demonstrate an appreciation of confidentiality and exercise discretion.
  • Be a self-starter, well organized and able to prioritize effectively in order to maintain high level of standards and efficiency.
  • Excellent communication skills with fluency in English to produce high quality and accurate correspondence and documents.
  • Possession of a valid riding permit is a must.
All suitably qualified and interested candidates should send their application letters, Curriculum Vitae, certified academic (transcripts & certificates) and other relevant work experience documents to;
P.O Box 55, Kotido -Uganda.
P.O. Box 55, Kotido – Uganda
  • Only shortlisted applicants will be contacted.
  • Canvassing for support will lead to automatic disqualification.
  • Ensure your academic documents are certified before submission of your application.
Deadline: 16th February 2018

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