Fresher Procurement and Administrative Assistant Non-profit Jobs – TechnoServe (TNS)

Organization: TechnoServe (TNS)
Duty Station: Kampala, Uganda
Reports to: Operations Coordinator
TechnoServe (TNS) is an international non-profit international development organization founded in 1968. Its mission is to help entrepreneurial men and women break the cycle of poverty by building businesses that create jobs, income, and economic opportunities for their families, their communities, and their countries.
Job Summary:  The Procurement and Administrative Assistant is responsible for conducting specific procurement activities under the supervision of the Operations Coordinator. Working closely with Feed the Future Producer Organizations Activity program team and Finance, the Procurement assistant is instrumental in supporting Feed the Future Producer Organizations Activities
Key Duties and Responsibilities: 
·         Carry out market surveys for frequently purchased items in relation to SLAs (Enter SLA Data ready for analysis, prepare evaluation reports, draft SLAs for selected vendors).
·         Participate in Supplier information verification, due diligence, workshop visits.
·         Design a Database tracker for long term contracts: Leases, Internet, SLAs.
·         Handling Procurement filing for both electronic and hard copy documents.
·         Assist the management and office staff with procurement activities, as required;
·         Implementing tendering processes for procurements requiring open tender process. Issue Request for Quotations, proposals, and tender documents, participate in the analysis process, draft contract/LPOs, issue LPOs.
·         Maintaining appropriate databases to track and manage running contracts.
·         Ensure that correct documentation for procurement and contracts are completed and filed to TNS procurement standards and policies.
·         Update the procurement master list from time to time.
·         Work with Program managers to ensure contract terms are observed by contractors, constantly making follow ups and providing necessary amendments for contracts.
·         Ensure timely and accurate payment processing and documentation.
·         Support the Drivers as necessary to ensure that vehicle repairs, insurance and payments are made on time and in accordance with TNS policy.
·         Provide support in monthly vehicle and fuel reporting as may be required.
·         Assets
·         Responsible for logging all new TNS assets in TNS Uganda program in the asset register and ensuring the appropriate coding and tagging are placed on each item. Regularly updates asset register with changes and new acquisitions.
·         Ensure all lost, damaged, sold, stolen (or other) items re properly recorded in with an approved form, ensure any necessary supplement documentation is completed.
·         Other duties as assigned by supervisor.

Qualifications, Skills and Experience: 
·         The ideal candidate for the TechnoServe (TNS) Procurement and Administrative Assistant job opportunity should preferably hold a Degree in procurement and Logistics Management/ Procurement and Purchasing;
·         A minimum of two years of experience doing related work
·         Strong organizational skills;
·         Ability to interact effectively with personnel.
·         Excellent oral and written English skills.
·         Computer skills on MS Office programs, especially in MS Excel.
·         A demonstrated ability to multi-task and process information into action as to not delay program activities.
·         Ability to learn fast. A clear understanding of procurement ethics is essential.
·         Experience working with producer organizations;
·         Prior and proven experience on USAID-funded programs;
·         Strong communication and facilitation skills and ability to establish good working relationships
All suitably qualified and interested candidates should send their applications via Email only to the Human Resources Manager: Please include an updated resume, cover letter and three professional references with the job title in the subject line of your email and on the application letter.
Deadline:  8th August 2018

Fresher United States US Embassy / US Mission Jobs – Administrative Management Assistant (Salary 63 millions)

Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary: FSN 08 (UGX 63,281,227-UGX 92,530,238)
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador. 
Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps 
Job Summary: The Administrative Management Assistant serves on the USAID/Uganda Executive Office (EXO) team and reports to the Supervisory Executive Officer. The incumbent is responsible for executing a full range of travel, human resources and administrative duties on behalf of the Executive Office. S/he serves as the Mission point of contact and subject matter expert for all travel-related matters. In addition, s/he conducts a variety of personnel actions in support of the human resources function. The incumbent also handles all administrative requirements of the Executive Office.
Key Duties and Responsibilities: 
·         Coordinate travel-related logistics for Mission personnel, ensuring that the fare basis, routing and itineraries are compliant with travel regulations and use the most direct and cost effective routes.
·         Serve as the Mission’s in-house expert for E2, USAID’s travel management application.
·         Prepare travel authorizations for all Mission domestic and international travel, such as departure, reassignment, transfer, emergency, or medical evacuation.
·         Provide information on entry and departure requirements, such as visas and medical requirements.
·         Assists the Mission in the coordination of travel and logistics arrangements for official visitors, temporary duty (TDY) visitors and other guests to the Mission.
·         Issue and route electronic country clearances (eCC) and other access requests for TDY visitors and guests to the Mission.
·         Serve as the Mission liaison with a variety of internal and external contacts related to Mission travel, such as the Embassy travel office, USAID/Washington, and travel industry contacts.
·         Confirm itineraries, coordinate updates to travel plans, and serve as the focal point for resolving Mission travel issues.
·         Compose travel related correspondence and documents, such as invitation letters or cables.
·         Maintain trackers and data related to domestic and international travel; compiles reports of travel data as requested.
·         Maintain office files related to Mission travel.
·         Advise the Mission staff on policies and procedures regarding official travel, USG travel regulations, airline regulations, host government rules and practices.
·         Support the administration of Agency and Embassy award and recognition programs. Collect and process award nominations, maintain award rosters, and coordinate with the Office of Financial Management on payment for monetary awards.
·         Process incoming and outgoing employees, including arrival/departure cables, Mission notices, and check-in/check-out forms and procedures.
·         Maintain the Mission’s staffing pattern, ensuring completeness and accuracy.
·         Support Mission recruitment activities, including screening applications, coordinating interviews, administering testing, and processing selected candidates.
·         Compose human resources related correspondence, documents and reports.
·         Maintain various personnel files, trackers and databases.
·         Provide guidance to staff on human resources policies and procedures.
·         Coordinate day-to-day administrative operations on behalf of the EXO team, including scheduling, logistics, supply, and maintenance requests.
·         Provide administrative and coordination support for special events, including partners meetings, training sessions and other external meetings. Provide logistics support during events held both at the Mission and off-site.
·         Prepare routine correspondence and non-technical documents, such as letters, memoranda, cables, country clearances, and requisitions.
·         Maintain various office lists, trackers and databases, such as the Mission phone list and the TDY tracker.
·         Maintain and update filing system for the office. Retrieves information from files when needed.
·         Ensure that EXO staff and supervisors properly submit timekeeping data.
·         Provide administrative coordination between the EXO team and the broader Mission.
·         Provide back-up support to the Front Office, as necessary.
·         Occasionally travel regionally to provide field support to technical teams during site visits.

Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
·         The applicants for the US Embassy Administrative Management Assistant job opportunity should hold a bachelor’s degree or the host-country equivalent in a relevant field, such as administration, business, management, human resources, or other related field is required.
·         At least three years of progressively responsible work experience in a travel, human resources or administration related field is required.
·         The incumbent must possess strong knowledge of standard office procedures and practices. Working knowledge of practices and local laws pertaining to travel and/or human resources. General understanding of the nature and goals of USAID and/or foreign assistance programming. Skills and Abilities:
·         Must possess strong interpersonal skills, including the ability to work successfully as part of a team.
·         Ability to work independently to organize and execute a variety of activities simultaneously.
·         Must have strong communication skills, both orally and in writing.
·         A high degree of tact, diplomacy, confidentiality and initiative for effectiveness is required.
·         Ability to work successfully under pressure and within difficult time constraints.
·         Competence in using various computer software applications including Microsoft Office programs, database programs, and web-based programs.
·         Language Proficiency: Level IV (fluent) spoken and written English language proficiency is required.
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
·         A signed DS-174 Employment Application for Locally Employed Staff or Family Member, Download It Here
·         Cover letter clearly indicating the position for which you are applying and describing how you meet the minimum requirements
·         A Curriculum Vitae/Resume
·         Copies of Academic Transcripts
·         Names, contact numbers, and e-mail addresses of three (3) professional references. At least one of the references must be a prior or current direct supervisor.
By email at
NB: Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 10MB. Please clearly indicate the position number and title you are applying for on the DS-174 form.
The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

Field Procurement Associate Job Careers – International Development Law Organization (IDLO)

Organisation: International Development Law Organization (IDLO)
Funding Source: Swedish International Development Cooperation Agency (SIDA)
Duty Station:  Kampala, Uganda
Reports to: Finance and Administration Manager
The International Development Law Organization (IDLO) enables governments and empowers people to reform laws and strengthen institutions to promote peace, justice, sustainable development and economic opportunity. We contribute to creating stable and inclusive societies where every person can live free from fear and want, in dignity and under the rule of law.
IDLO, with the financial support of the Swedish International Development Cooperation Agency (Sida) is currently undertaking the inception of a 5-year Community Justice Program (CJP) that seeks to enhance the accessibility, quality and sustainability of justice services delivered for rural, vulnerable and marginalised communities in Uganda. The CJP, to be rolled-out once the country office set-up is completed, will focus on legally-empowering grassroots communities, and enhancing the capacity of duty bearers at the community level to provide the most vulnerable and marginalised citizens with quality legal knowledge and legal aid to uphold their basic rights, challenge their grievances in an equitable manner, and obtain effective justice remedy and reparation or compensation from both formal and informal justice mechanisms.
Job Summary:  The Field Procurement Associate ensures process integrity and provides administrative assistance to the Operations team to support program delivery.
Key Duties and Responsibilities: 
Provide procurement support and ensure process integrity;
  • Support the procurement processes, update procurement plans and undertake small procurement projects under the supervision of the Finance and Administration Manager;
  • Assist with market research for the goods and services to be procured, and produce market research reports and cost estimations for the goods and services to be procured;
  • Prepare Purchase Orders (POs) and contracts for contracting of services and vendors, and maintenance of a filing system;
  • Monitor POs and contracts, including taking follow up actions and monitoring deadlines for timely delivery of goods and services;
  • Maintain relevant internal databases and files, keep track of any contractual agreements and inform respective contract management officials and obligations;
  • Develop and update the rosters of suppliers, implementation of supplier selection and evaluation;
  • Collect vendor forms from the vendors, control vendor forms in terms of completeness;
  • Ensure management of stock of office supplies, including sourcing of vendors, purchasing of supplies as required, controlling receipt, storage and issuance of supplies, and periodically update stock cards;
  • Support the Finance and Administration Manager and the programs team in procurement- related induction and technical support of sub-grantee partners;
  • Assist the IDLO Global Procurement Lead at HQ, the Country Representative-Uganda and the supervisor in staff induction and training on IDLO procurement guidelines and processes;
  • Coordinate the process of outsourcing IT support for the Office, including video and telecommunication equipment and printers.

Qualifications, Skills and Experience: 
  • The applicant for the International Development Law Organization (IDLO) Field Procurement Associate job must hold a Bachelor’s degree in Economics, Management, Finance/Accounting, Business Administration or equivalent disciplines. Post-graduate qualifications in procurement will be a significant advantage
  • At least three years of relevant experience in procurement preferably for international organisations or large national organisations. Procurement-related experience with international organisations or large national organisations in Uganda will be a significant advantage.
  • Experience working in an international context is highly desired.
  • Demonstrable familiarity with global procurement best practices as well as Uganda’s procurement legal framework;
  • Familiarity with standard program and data management tools;
  • Good knowledge of Microsoft Word, Excel and PowerPoint. Proficient use of other ICT and internet software;
  • Excellent written and verbal communication skills. Demonstrable Training skills shall be a significant advantage;
  • Works well with others and actively participates. Shares information, contributes, encourages and motivates others to become involved in team activities. Provides constructive feedback and willingly helps others. Contributes to a fair environment that fosters collaboration and cooperation. Works effectively across and within IDLO organizational boundaries;
  • Proven ability to see through tasks set and deliver results. The ability to work under pressure with tight deadlines, flexibility and an entrepreneurial spirit;
  • Keen sense of ethics, integrity, and commitment to IDLO’s mandate. Self-motivated and dynamic with a willingness and ability to use initiative to assist the organization to achieve its objectives.
  • Languages: Excellent written and communication skills in English are required. Fluency in any of the widely spoken local languages in Uganda shall be a significant advantage.
All qualified and interested applicants are encouraged to apply via our website at the link below and submit the completed IDLO Personal History Form (PHF), resume and cover letter.

Monitoring, Evaluation & Learning Specialist, PACK NGO Jobs – Straight Talk Foundation (STF)

Organization: Straight Talk Foundation (STF)
Duty Station: Kampala, Uganda
Straight Talk Foundation (STF) is a health communications National Non Governmental Organisation that was founded in 1993. For the past 25 years it has been the leading provider of various social and behavior change communication programs to various stakeholders in Uganda. The organization has immense experience in the use of modern communication program approaches in addressing diverse health and development issues. STF implements activities through print, radio and face to face communication. Its programs and interventions target young people as its primary audience, while parents and teachers are its secondary audience. STF utilises highly effective behaviour change communication models and combines mass media and face to face community outreach and mobilization programs.
Job Summary:The Monitoring, Evaluation & Learning Specialist, PACK will be responsible for managing, monitoring and reporting project results. He/ She will ensure high quality programme planning, monitoring, evaluation and learning across PACK partners establishing relevant M&L system to keep track and report on programme progress and by providing technical guidance and mentorship to PACK partner staff at all levels.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Straight Talk Foundation (STF) Monitoring, Evaluation & Learning Specialist, PACK job placement must hold a Bachelor’s degree in development studies, public health, demography, statistics, social sciences with a Post graduate diploma in M&E or the equivalent. A Master’s Degree in a relevant field (development studies, public health, demography, statistics, etc.) will be an added advantage.
  • Five years of experience in Monitoring, Evaluation and Learning and relevant experience in supporting consortium partners in MEL activities.
  • Strong planning, monitoring and learning skills.
  • Knowledge and experience in a range of participatory and gender sensitive approaches and their application of MEL processes.
  • Strong skills and knowledge in data analysis, processes and interpretation linking to technical adjustments to improve program performance and quality.
  • Strong skills in monitoring program performance (both activities and finances) and able to advise, support and adjust to reach set goals, objectives, outcomes and strategic aims.
  • Good knowledge of project cycle management, Equality, HIV and AIDS, and Mainstreaming approaches, preferably in hard to reach areas
  • Knowledge of donor reporting requirements in a consortium setup.
  • Experience of working with local partners and District Local Governments.
All candidates are encourages to apply online with a copy of updated CV and a cover letter (attached as one document) indicating three professional referees addressed to;
The Human Resource & Administration Manager
Plot 4, Acacia Avenue, Kololo,
P.O Box 22366, Kampala. Uganda
Email to: clearly indicating the position applied for in the subject line.
Deadline: 27th July 2018 by 05:00pm Ugandan Time.

Business Development Officer Job Opportunities – Uganda Free Zones Authority (UFZA)

Organisation: Uganda Free Zones Authority (UFZA)
Duty Station: Kampala, Uganda
Reports to: Business Development Executive
The Uganda Free Zones Authority is mandated to establish, develop, manage, market, maintain, supervise, control and to provide for other related matters of Free Zones in Uganda, as outlined in section 13 sub-section 1 to 2 of the Free Zones Act, 2014.
Job Summary:  The Business Development Officer will mobilise resources for developing Free Zones and market the Authority for business opportunities.
Key Duties and Responsibilities: 
  • Assist the Business Development Executive in formulating proposals for resource mobilisation;
  • Attract investments in Free Zones i.e. target developers, operators and users:
  • Identify sources of financing (private sector, state or donor) for Free Zones development projects and prepare appropriate financial proposal documentation;
  • Mobilise resources for the development of Free Zones in Uganda;
  • Market the Authority’s services to attract investment in Free Zones;
  • Appraisal of client applications and provide input for their improvement; and
  • Perform any other duties assigned from time to time.

Qualifications, Skills and Experience:
  • The ideal candidate for the Business Development Officer vacancy should hold a Bachelor’s degree in Economics, Business Administration, Finance, Commerce, Project Management, or any related field.
  • Three years of working experience in marketing in a large and successful private or public organisation.
  • Advanced computer literacy i.e. proficiency in Microsoft Office-power point, excel, word is required.
  • Experience in Export promotion or investment promotion is added advantage.
  • Ability to network;
  • Should possess skills in proposal writing
  • High level of integrity;
  • Strong facilitation and presentation skills;
  • High levels of creativity;
  • Ability to work with and within teams
  • Ability to initiate projects and read extensively.
  • Excellent analytical and problem solving skills
  • Ability to undertake market research and analysis
  • Good planning and budgeting skills
All suitably qualified and interested candidates are encouraged to send their application letters accompanied by a detailed curriculum vitae (CV) and academic credentials to the address below:
The Director (Finance and Administration),
Uganda Free Zones Authority,
P.O. Box 37578, Kampala. Uganda
Deadline: 31st July 2018 by 4:00pm

Fresher Monitoring, Evaluation and Learning (MEL) Officer WFP Program Careers – Kabarole Research and Resource Centre (KRC)

Organization: Kabarole Research and Resource Centre (KRC)
Reports to: MEL Advisor/ Head of programmes
Kabarole Research and Resource Centre (KRC) is a well-established NGO operating in the Rwenzori Region3 of Western Uganda. It was founded in 1996 with a research mission and a long-term commitment to understanding the measures and drivers of poverty and its solutions. KRC with support from WFP has since 2016 been working with refugees and host communities in Rwamwanja, Kamwenge District and Kyangwali, Hoima District of Western Uganda to implement the Agriculture Market Support (AMS) program with an aim of strengthening capacities of the smallholder farmers to transform their subsistence agriculture into commercial production.This program achieved great milestone in terms of post harvest handling and access to microfinace.
It’s from this background that KRC is now planning together with WFP to implement a 3 years AMS program in Kyaka II and Rwamwanja Refugee Settlements in Kyegegwa and Kamwange District respectively. The programme aims at 1) strengthening capacities of the smallholder farmers to transform their subsistence agriculture into commercial production 2) increasing farmers access to Government programmes 3) Strengthening farmers institutions in marketing and finance access and 4) Building partnerships with Local Governments, private sector and international agencies to improve service delivery.
Key Duties and Responsibilities: 
  • The Monitoring, Evaluation and Learning (MEL) Officer works with the project teams to develop appropriate MEL methodology and data collection  instruments.
  • Support the research pre-testing and piloting of M&E tools
  • Support the project teams in data collection using the agreed methodology and instruments
  • Quantitative data coding and entry using the available software
  • Support the project teams in quantitative data analysis and report writing
  • Generate and disseminate analysis MEL reports to project partners on weekly, monthly and quarterly basis.
  • Contribute MEL articles to the KRC Monthly E-newsletter whenever involved

Qualifications, Skills and Experience: 
  • The applicant must hold a degree in statistics or quantitative Economics in a recognized University. A master degree or postgraduate diploma in data analysis or research/ M&E methods will be an added advantage.
  • Two years of progressive experience of data collection and processing, quantitative data analysis and report writing in a reputable organization. Should be knowledgeable in the field of Monitoring and Evaluation. Should have demonstrated knowledge of Uganda’s refugee and host community context
  • Strong interpersonal and communication skills
  • Ability to use ICT tools and mobile applications in collecting data
  • Ability to use search engines for literature review
  • Editorial skills of documents
  • Able to use the statistical software (such SPSS or STATA) for data analysis
  • Highly developed analysis and report writing skills
  • Clear concise writing skills including logical and clear presentation        skills and ability to comply to timelines
  • Ability to think strategically.
Application should be sent to the Human Resource Manager, Kabarole Research & Resource
Center, plot 28, Mugurusi Road, P.O Box 782, Fort-Portal and should include the following
  • A complete and signed application letter
  • A curriculum Vitae / Resume
  • Copies of academic Transcripts
  • Names, contact numbers and addresses of three (3) professional references.

Freight Forwarding Supervisor Job Careers – CNOOC Uganda Limited

Organization: CNOOC Uganda Limited
Duty Station: Kampala, Uganda
CNOOC Uganda Limited, a subsidiary of China National Offshore Oil Corporation (CNOOC) is a major national oil company in China. CNOOC Uganda limited is China’s largest producer of offshore crude oil and natural gas. China National Offshore Oil Corporation (CNOOC) specializes in offshore upstream exploration and production.
Job Summary:  The Freight Forwarding Supervisor will mainly manage the Freight Forwarding activities in accordance with the approved strategies to deliver equipment and materials for the Company’s objectives.
Key Duties and Responsibilities: 
  • Support the Logistics Manager to setup freight forwarding objectives, strategies, action plans and design performance indicators, performance reporting tools etc. to meet the Company’s objectives and QHSE standards.
  • Responsible to establish freight forwarding working procedures covering international freight (Ocean & Air), regional freight, customs clearance and land transportation etc.
  • Accountable for managing all the incoming equipment I materials etc. from all over the world required for Kingfisher Development Area project, including development, production and operation, to the best practices in the oil industry. Manage reverse logistics.
  • Compile all the freight forwarding Scopes of Work, managing all the related tendering process and contractors’ performance.
  • Coordinate and Interface with all the external Stakeholders and internal Stakeholders to achieve project effectiveness and efficiency.
  • Coordinate and oversee the JV Partners’ freight forwarding activities, from a non-Operator perspectives.
  • Perform other duties assigned by the Supervisor.

Qualifications, Skills and Experience:
  • The ideal candidate for the CNOOC Uganda Freight Forwarding Supervisor job opportunity should preferably hold a Bachelor’s degree or above in Planning, Logistics management, Supply Chain Management or the related.
  • A minimum of eight years of related working experience.
  • Extensive knowledge of logistics and foreign trade process.
  • Knowledge of declaration, import and export transportation.
  • Intensive knowledge of EMMS required.
  • Good knowledge of East African transportation systems and challenges.
  • Excellent skills for office software: MS Word, Power Point, Excel.
All suitably qualified and interested candidates should send an updated CV and application letter MERGED into ONE document to email address: Please DO NOT attach any other documents and ensure to quote the JOB TITLE in the Subject of your email. Only candidates that follow these instructions and meet the minimum requirements shall be contacted.

Fresher Training Officer Jobs – Pinnacle Security Limited

Organization: Pinnacle Security Limited
Duty Station: Kampala, Uganda
Pinnacle Security Limited is one of the leading private security providers in Uganda, truly known for the bespoke security and risk management solutions to many clientele demands both locally and internationally.

Qualifications, Skills and Experience: 
  • The Training Officer must hold a Bachelor’s degree in public/ business administration, education, training or Human resource
  • Additional training certificates attained is an added advantage
  • Recognised military training and weapon administration
  • Good working experience in that field
  • Good computer knowledge
  • Kiswahili language is a must
  • Professional
  • Humanitarian
  • Good communication
  • Flexible
  • Team work
  • Good decision making
  • Good security knowledge
  • Good working attitude
  • Ability to work under pressure
  • Good time keeping
  • Customer focused
  • Good knowledge of the law
  • Organized
  • Ability to keep confidential information
  • Good leadership skills
  • Fairness among all employees
  • Good listener
  • Good speaker
All candidates should send their applications together with updated CVs and academic transcripts to the address below;
The Human Resource Manager,
Pinnacle Security Limited,
Plot 442 & 443 Massionatees, off Kironde Road Muyenga
P.O. Box 33726 Kampala, Uganda

Community Linkages Advisor USAID RHITES Project Careers – Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

Organization: Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)
Project Name: USAID Regional Health Integration to Enhance Health Services in the South West Uganda Project (RHITES)
Reports to: Director, Community Linkages and Demand Creation
Duty Station: Mbarara, Uganda
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to end pediatric HIV/AIDS through research, advocacy, and prevention and treatment programs. We are a global leader in the fight against pediatric HIV and AIDS, working in 15 countries and at 7,000 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners over the last 25 years, pediatric AIDS has been virtually eliminated in the United States and new infections in children have declined by 58% worldwide. EGPAF Uganda Country program is currently implementing a number of projects in partnership with various donors.
About USAID RHITES Project:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) implements the USAID Regional Health Integration to Enhance Health Services in the South West Uganda Project (RHITES) whose aim is to increase the availability, accessibility and quality of integrated health services including HIV and TB prevention, care and treatment; maternal, neonatal and child health services; family planning; nutrition assessment, counseling support; malaria prevention and treatment and other primary care services.
Job Summary:   The Community Linkages Advisor will provide technical and program oversight and direction in the areas of linking the community and facilities in the regional integrated health program (HIV/AIDS, TB, malaria, nutrition, family planning, and maternal, neonatal and child health care). She/he will provide leadership and technical guidance in the development and implementation of activities that facilitate linkage between and within communities and health facilities under the leadership of the Director Community linkages and Demand creation. This position will ensure the technical and methodological soundness of activities implemented by sub-partner in charge of community linkages and civil society organizations (CSOs) that are part of the project implementation.
Key Duties and Responsibilities: 
  • Lead in the strengthening the existing referral network model that facilitates linkages between different service delivery points to create an orchestra of interlinked community to facility health care service delivery in the project area.
  • Provide technical oversight and coordinate the activities of the sub-partners and CSOs that are sub granted as part of the integrated health service delivery project.
  • Provide assistance, mentoring and capacity building at the individual and organizational level in specific areas of expertise including but not limited to
  • Identify and collaborate with agencies/organizations implementing community-based activities
  • Provide technical guidance to support the linking of health facilities, CBOs and communities
  • Develop/adapt evidence-based training materials, job aids, and curricula, supervisory systems and other training materials needed for implementation of community mobilization, referral and linkage activities
  • Integrate project within DHMT framework
  • Offer technical support to health workers, Linkage facilitators, VHTs and partners on comprehensive integrated technical support related to referral and linkages
  • Work closely with District Health Educators and Community Development Office to strengthen community based structures that will create demand for HIV/AIDS care, treatment, Nutrition, SMC, MNCH, malaria and PMTCT and TB/HIV services; and also act as a major platform for referrals and linkages to enhance access to these services.
  • Participate in identification, training and support supervision of the Village Health Teams (VHTs)
  • Organize and facilitate periodic reviews of community HIV/AIDS, MNH/SRH/FP, Malaria and Nutrition activities at the health center level, as well as linkages to care, with the involvement of VHTs, community representatives, health center staff and members of the DHMT
  • Strengthen the performance management and capacity building mechanism for community resource persons and peer educators that the project engages to implement the integrated project. Support peer educator follow-up and supportive supervision to community health workers.
  • Coordinate and support linkage facilitators and other psychosocial support groups including Arial clubs and family support groups to efficiently and effectively execute their roles and responsibilities in the community and health facilities.
  • Take part in district level planning and implementation with the DMHT and stakeholders; provide information and feedback from field level observations to facilitate follow up actions by the district
  • Provide technical assistance, capacity-building and supervision to CBOs, NGOs, VHTs and other stakeholders/partners in community health, including the involvement of youth and men
  • Work with all sub partners and other technical advisors to successfully integrate MNCH, SRH, FP, HIV, nutrition, and water/sanitation interventions with the delivery of other health services at the community level.
  • Contribute to the development of project annual and quarterly work plans and budgets and ensure that the community mobilization and linkages component is well represented.
  • Strengthen documentation of referrals and linkages for different services within the integrated project to ensure a continuum of care and response.
  • Document best practices at community level and within the referral and linkage system in form of case studies, success stories and abstracts; and share at designated forums at district level, project and national level.
  • Work with the QI advisors to adopt the use of quality improvement approaches in referral and linkage system and other community activities with an aim of strengthening continuum of care.
  • In collaboration with the Monitoring and Evaluation team ensure that data collected is accurate and valid and captures process and outcome indicators.
  • Prepare and ensure timely submission of quality monthly, quarterly, semiannual and annual

Qualifications, Skills and Experience:
  • The applicant for the USAID EGPAF RHITES Community Linkages Advisor job opportunity should hold a Bachelor’s degree in Social Sciences or Community Development or Community Health or Nursing.
  • A post graduate in Public Health, Sociology or Community Health would be an added advantage
  • At least five years of work in community work with experience gained through serving within a government institution or NGO with proven ability to coordinate activities of different stakeholders at district and or sub national level.
  • At least five years’ experience training community health workers and/or CBOs in MNCH, Nutrition, Malaria, HIV and TB interventions
  • Experience building capacity at individual and organizational levels;
  • Skill in at least two or more of the following technical areas: strengthening service delivery programs, performance and quality improvement, psychosocial support, and integrating health service delivery into community structures.
  • Ability to coach, mentor and develop technical capacity in national programs and technical staff
  • Excellent written and verbal communication or interpersonal skills is a must.
  • Good analytical skills and ability to support a cross section of frontline health workers
  • Ability and willingness to travel within the supported districts in northern Uganda
All suitably qualified and interested candidates are encouraged to send their applications to this address;
The Senior Human Resources Manager, Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), Plot 18A Kyadondo Road, Nakasero, P.O. Box 21127, Kampala, Uganda
E-mail to:
Deadline: 27th July 2018

Human Resource & Administration Officer NGO Jobs – Straight Talk Foundation (STF)

Organization: Straight Talk Foundation (STF)
Duty Station: Kampala, Uganda
Straight Talk Foundation (STF) is a health communications National Non Governmental Organisation that was founded in 1993. For the past 25 years it has been the leading provider of various social and behavior change communication programs to various stakeholders in Uganda. The organization has immense experience in the use of modern communication program approaches in addressing diverse health and development issues. STF implements activities through print, radio and face to face communication. Its programs and interventions target young people as its primary audience, while parents and teachers are its secondary audience. STF utilises highly effective behaviour change communication models and combines mass media and face to face community outreach and mobilization programs.
Job Summary:  The Human Resource & Administration Officer will be responsible for implementation of STF human resource and administration policies and guidelines so to maximize productivity and growth of the employees and the organization.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Straight Talk Foundation (STF) Human Resource & Administration Officer job placement must hold a Bachelor’s degree in Humanities. Post graduate training in Human Resource Management is an added advantage.
  • At least three years of relevant working experience in HR, preferably with an NGO.
  • Demonstrated understanding and proficiency in the field of Human Resources Management and ability to work under minimum supervision.
  • Good understanding of national legal requirements relating to HR, including labour laws and administrative law.
  • Knowledge of the organisational policies, systems and procedures formulation and management.
  • Good interview, negotiation and counseling skills.
  • Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
  • Excellent planning, coordination and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities.
  • Ability to intervene with crisis management or troubleshooting as necessary.
  • Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
  • Computer literacy and excellent documentation skills are a must.
All candidates are encourages to apply online with a copy of updated CV and a cover letter (attached as one document) indicating three professional referees addressed to;
The Human Resource & Administration Manager
Plot 4, Acacia Avenue, Kololo,
P.O Box 22366, Kampala. Uganda
Email to: clearly indicating the position applied for in the subject line.
Deadline: 27th July 2018 by 05:00pm Ugandan Time.