Senior Personal Secretary Job Placement – Local Government Finance Commission (LGFC)

Want create site? Find Free WordPress Themes and plugins.

Organisation: Local Government Finance Commission (LGFC)
Duty Station:  Kampala, Uganda
Reports to: Commission Chairperson
Local Government Finance Commission (LGFC) envisions “a Uganda with Financially Sustainable Local Governments that provide Efficient and Effective Services.” LGFC exists in order: “to Ensure Effective Mobilisation and Equitable Distribution of Financial Resources for Service Delivery in Local Governments.”
Job Summary:  The Senior Personal Secretary will provide Secretarial, administrative, office managerial and public relations services to the commission
Key Duties and Responsibilities: 
Provides secretarial services which includes:
  • In conjunction with relevant officers, drawing up and monitoring appointments and programmes;
  • Taking dictation, transcribing and presenting accurate and error free work;
  • Attending to callers, either in person or on telephone;
  • Receive and Disseminate correspondences, mails and other information for the office plus making and following up on appointments;
  • Ensure timely responses to inquiries and correspondences to and from office;
  • Receiving incoming email and supervising the dispatch of outgoing email.
  • Organizing meetings, taking minutes and conveying the decisions of such meetings to the relevant offices;
  • Carries out researches, prepares and writes articles and press statements for the Chairperson for the media;
  • Ensuring that the relevant documents for meetings and speeches are produced on time and properly organized;
  • Drafting letters of routine nature
Provides Office Managerial services which includes:
  • Ensuring cleanliness and orderliness of the office;
  • Managing records in accordance with established security and records management procedures;
  • Requisitioning and managing office stationery and equipment.
  • Supervising the Secretarial and Office Assistants
Key Performance Indicators:
  • High quality secretarial services provided
  • High quality office managerial service provided

Qualifications, Skills and Experience: 
  • The Senior Personal Secretary should hold a Bachelor’s Degree in Secretarial Studies IB.SES), or equivalent qualifications from a recognized awarding institution;
  • An additional qualification in office management and or public relations, mass communication is an added advantage.
  • Three years of experience as Personal Secretary is required.
  • Computer skills using several Micro-office packages such as Word, PowerPoint, Excel and Database Management.
  • Knowledge of using various office machines like fax, photocopiers and audio equipment;
  • Knowledge of Kiswahili or French or Germany or Arabic
  • Knowledge of Records and Information Management;
  • Ethnics and Integrity
  • Concern for standards
  • Good Communication Skills
  • Public Relations and Customer Care
  • Team Work
  • Confidentiality; and
  • Time Management.
Application should be submitted to the Secretary, Local Government Finance Commission, P. O. Box 23143, Kampala. Uganda



Did you find apk for android? You can find new Free Android Games and apps.
(Visited 32 times, 1 visits today)