Senior Personal Secretary Job Placement – Local Government Finance Commission (LGFC)

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Organisation: Local Government Finance Commission (LGFC)
Duty Station:  Kampala, Uganda
Reports to: Commission Chairperson
Local Government Finance Commission (LGFC) envisions “a Uganda with Financially Sustainable Local Governments that provide Efficient and Effective Services.” LGFC exists in order: “to Ensure Effective Mobilisation and Equitable Distribution of Financial Resources for Service Delivery in Local Governments.”
Job Summary:  The Senior Personal Secretary will provide Secretarial, administrative, office managerial and public relations services to the commission
Key Duties and Responsibilities: 
Provides secretarial services which includes:
  • In conjunction with relevant officers, drawing up and monitoring appointments and programmes;
  • Taking dictation, transcribing and presenting accurate and error free work;
  • Attending to callers, either in person or on telephone;
  • Receive and Disseminate correspondences, mails and other information for the office plus making and following up on appointments;
  • Ensure timely responses to inquiries and correspondences to and from office;
  • Receiving incoming email and supervising the dispatch of outgoing email.
  • Organizing meetings, taking minutes and conveying the decisions of such meetings to the relevant offices;
  • Carries out researches, prepares and writes articles and press statements for the Chairperson for the media;
  • Ensuring that the relevant documents for meetings and speeches are produced on time and properly organized;
  • Drafting letters of routine nature
Provides Office Managerial services which includes:
  • Ensuring cleanliness and orderliness of the office;
  • Managing records in accordance with established security and records management procedures;
  • Requisitioning and managing office stationery and equipment.
  • Supervising the Secretarial and Office Assistants
Key Performance Indicators:
  • High quality secretarial services provided
  • High quality office managerial service provided

Qualifications, Skills and Experience: 
  • The Senior Personal Secretary should hold a Bachelor’s Degree in Secretarial Studies IB.SES), or equivalent qualifications from a recognized awarding institution;
  • An additional qualification in office management and or public relations, mass communication is an added advantage.
  • Three years of experience as Personal Secretary is required.
  • Computer skills using several Micro-office packages such as Word, PowerPoint, Excel and Database Management.
  • Knowledge of using various office machines like fax, photocopiers and audio equipment;
  • Knowledge of Kiswahili or French or Germany or Arabic
  • Knowledge of Records and Information Management;
  • Ethnics and Integrity
  • Concern for standards
  • Good Communication Skills
  • Public Relations and Customer Care
  • Team Work
  • Confidentiality; and
  • Time Management.
Application should be submitted to the Secretary, Local Government Finance Commission, P. O. Box 23143, Kampala. Uganda

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