Tag Archives: management

Finance Manager – Business Services NGO Jobs – Uganda Red Cross Society (URCS)

Organisation: Uganda Red Cross Society (URCS)
Duty Station: Kampala, Uganda
Reports to: Finance Director
Uganda Red Cross Society (URCS) is the leading national humanitarian organization in Uganda and a member of the International Red Cross Red Crescent Movement. The ICRC is an International humanitarian institution which has a mandate to protect victims of international and armed conflicts i.e. the wounded, refugees, civilians, prisoners and other non-combatants.
Job Summary:The Finance Manager – Business Services will assume a leadership role in providing excellent transactional, administrative and compliance (statutory, tax) support services to the Organisation. The Manager will also strengthen and improve the finance and accounting function, processes and procedures, internal controls and provision of information for management decision making.
Key Duties and Responsibilities:  
Payments, Payroll & Statutory compliance
  • Prepare monthly National society program payroll (wide) by 20th of the month to ensure payroll is disbursed by 26th of the month;
  • Ensure timely submission of statutory deductions to the relevant authorities (URA, NSSF, and Local Government);
  • Monitor and follow up staff with salary advances regularly and provide report to the Finance Director by 5th of the following month;
  • Compute terminal benefits for the exiting staff in line with the Staff Standing regulations;
  • Ensure all payments being processed have adequate support documents and timely and proper filed in accordance with URCS policy;
  • Maintain a system for handling all suppliers’ invoices, demand / fee notes and payment requisitions in line with URC established credit policies;
  • Ensure timely disbursements of funds to the field.
Management of Accountabilities
  • Keenly verify authenticity of accountability documents and process financial transactions for URC in line with URC policies, International Accounting Standards, statutory requirements;
  • Monitor the working advance balances and follow-up to ensure all working advances are accounted for in a timely manner;
  • Reconcile staff debtor and creditor balances and other balance sheet codes and ensure that these balances are kept to nil on the lowest level possible;
  • Accurate, complete and timely submission of accountabilities from respective staff;
  • Existence of a standard checklist with 100% compliance for all accountabilities;
  • Ensure reconciliations of receivable and accounts payables every end of month;
  • Ensure proper filing of all accountability documents;
Accounting Procedures & Processes: Support the Finance Director with special assignments and workflow process improvements;
  • To ensure that staff development is carried out as below;
  • Staff training: ensure adequate training of self and all direct reports;
  • Self-Assessment: On a regular basis, prepare and submit an assessment of own performance on the key performance indicators for all activities set out above;
  • Succession Planning: Select and prepare staff to take over own role in one’s absence and ensure proper handover before taking planned leave.

Qualifications, Skills and Experience:
  • The ideal candidate for the Uganda Red Cross Society (URCS) Finance Manager – Business Services job opportunity should preferably hold a Bachelor’s Degree in Accounting, Business Administration (Finance), Commerce, Statistics or associated discipline from a reputable institution;
  • Qualified Accountant (ACCA, CIMA, CPA).
  • At least five years of supervisory experience in the areas of financial accounting and reporting gained in a professional practice;
  • Experience in NAVISION Systems Accounting Package is added advantage.
  • High level of financial discipline and integrity;
  • Strong interpersonal supervisory, customer service and verbal and written communication skills. 
  • Ability to multi-task, work under pressure and meet deadlines. 
  • Strong working knowledge of IFRS is essential. 
  • Familiarity with the rules and regulations governing USAID funding is an added advantage;
  • Demonstrated proficiency in computer applications such as word processing, spreadsheets, database, email and utilization of the internet;
  • Knowledge in community based targeting methodology;
All candidates who desire to join the International Red Cross and Red Crescent Movement should send their filled application forms, download here and E-mail to: vacancies@redcrossug.org or mail via post to: The Secretary General, Uganda Red Cross Society, Plot 551/555 Rubaga Road, P.O. Box 494, Kampala, Uganda.
Deadline: 28th May 2018 by 5:00pm



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Social Franchise Coordinator Non-profit Jobs – Population Services International (PSI) Uganda

Organization: Population Services International (PSI) Uganda
Duty Station: Kampala, Uganda
Reports to: Marketing and Social Franchise Manager
Population Services International (PSI) Uganda is the local branch of Population Services International (PSI), one of the world’s leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from mosquito nets to HIV testing.
Job Summary:   The Social Franchise Coordinator will coordinate the implementation of PSIU’s Social Franchising strategies and activities with the goal of growing the Franchise business performance. He/She provides marketing support and business advisory services with the view to evolve the current social franchising of PSIU services into a sustainable Social Enterprise. The Social Franchise Coordinator works cross-functionally within PSIU Social franchise(s) to maximize effectiveness and outcomes, and works closely with multiple stakeholders to ensure internal team members understand and effectively execute franchise strategy. Working alongside the Marketing and Social Franchise Manager, he/she proactively identifies challenges to Franchise development and ensures that the right internal and external resources and mechanisms are in place to overcome and mitigate them.
Key Duties and Responsibilities:  
·         Manages all in-office coordination, follow up with franchises and communication with field staff;
·         Contract management with franchises;
·         Development of franchise communication and knowledge management;
·         Support teams to ensure that the improved Business Systems Value Proposition Pillar is rolled out;
·         New clinic recruitment;
·         Franchise fees and loan payment tracking;
·         Drive demand creation innovations to increase traffic flow to the Social Franchise networks;
·         CMS integration with business concepts;
·         Coordinate capability development interventions for the different franchise partners and staff members;
·         Co-ordinate with franchise owners to coordinate and implement end-to-end (plan, test, execute, measure and refine) activities to deliver increased customer value and retention;
·         Develop payment and billing dash boards, analyze and track payment data and offer billing support;
·         Drive analytics and actionable insights to support service and usage uplift;
·         Actively contribute to the monthly reporting process for senior management;
·         Drive ROI for demand creation activities to ensure sustainable and continuous improvement.

Qualifications, Skills and Experience:
·         The applicant must hold a degree in Business (BAAES/Marketing) or relevant subject or field (e.g, Finance, public administration or health, strategic account management, marketing, medicine, finance, B/P administration, etc.
·         Three years of experience working at a supervisory level;
·         Background in Social Franchise;
·         Understanding of local health care and small and medium enterprises systems is a plus;
·         External and internal experiences a plus;
·         Experience in business analysis and financial modeling;
·         Proficient with MS Office applications especially Excel and Power Point;
·         Ability to deliver commercial value;
·         Account and relationship management skills.
·         Key personal competences:
·         Influencing / negotiation skills; Ability to understand both internal and customer perspectives to be able to build a win-win strategy for financial and value-based negotiation;
·         Working Across Boundaries; thinks and acts beyond one’s silo – bridges team, functional, divisional and/or geographical boundaries;
·         Strategic Thinking; Visualizes the way forward, identifying opportunities that add value to the work and to the business;
·         Project Management; Organizes work efforts by prioritizing tasks, using resources optimally, establishing appropriate deadlines and ensuring on-time delivery;
·         Productive Communication; Plans and delivers ideas and information to others in an impactful manner;
·         Strategic Business Management; Ability to set strategic plans, consider execution tradeoffs and continuously adjust approaches to maximize business performance.
All candidates are encouraged to send their updated resumes (CVs), copies of certificates, references, and cover letter clearly indicating position applied for on the “top left-hand side of the envelope”, to the PSI Uganda Office Reception, addressed to the People and Culture Manager, PSI Uganda, at Plot 3 Mackenzie Vale-Kololo, P.O. Box 8082 Kampala.
Deadline: 28th May 2018 by 5:00 pm



Senior Accountant Job Placement – Duma Works

Organisation: Duma Works
Duty Station: Kampala, Uganda
Reports to:Financial Controller
Duma Works is changing the way people think about hiring.  They are efficiently connecting employers and potential hires through our mobile platform, we make finding that perfect person a fun experience, allowing businesses to grow and job seekers to access new opportunities. Duma Works is a recruiting platform that fuses traditional human-centered recruiting and an interactive digital process to simplify how growing businesses hire top talent on the African continent. Since 2012, hundreds of employers all over East Africa have used DUMA Works to save time and money when identifying qualified job candidates. They are recruiting for a valuable client, a distribution and finance company that sells high quality solar product and appliances to households and businesses in Uganda.
Job Summary: The Senior accountant will oversee general accounting operations by controlling and verifying our financial transactions and records
Key Duties and Responsibilities:
  • Analyze financial statements and records make adjustments where necessary.
  • Reconciling account balances and bank statements, maintaining general ledger and preparing month-end close procedures.
  • Prepare financial statements and participate in financial standards setting and in forecast process
  • Provide input into departmental budget setting process
  • Assist with tax audits and tax returns
  • Direct internal and external audits to ensure compliance
  • Develop and document business processes and accounting policies to maintain and strengthen internal controls
  • Ensure compliance with GAAP principles for Financial statements
  • Record financial Information for analysis.
  • Advise on procedure and Financial Management
  • Prepare financial reports for taxes, regulatory agencies, and stockholders
  • Liaise with the CFO, Financial Controller and Finance Manager to improve financial procedures.
  • Review and recommend modifications to accounting systems and procedures

Qualifications, Skills and Experience:  
  • The applicant must hold a Bachelor’s Degree in Accounting or Finance from any accredited University or Institution of learning.
  • Relevant certification will be added advantage (e.g. ACCA, CMA or CPA) Minimum Level 3
  • Four years’ experience in general or tax accounting
  • Proven past experience as a senior accountant or accounting supervisor with a minimum of 3 years of experience.
  • Hands-on experience with accounting software packages is an added advantage
  • Accuracy and attention to detail
  • Advanced MS Excel skills including V-lookups and pivot tables
  • Strong problem solving and analytical skills
  • Proven experience with SPV accounting, asset financing and inventory accounting
  • Ability to function well in a team-oriented environment and with minimum supervision.
All suitably qualified and interested candidates should send a cover letter and detailed CVs via E-mail to:  apply@jobs.dumaworks.com with the subject line as “3371”, Your Full name &  Phone number e.g. 3371 Okedi Jonathan, +2567xxxxxxxx. If you don’t follow these instructions, your application will not go through.
N.B: You will receive a confirmation email and an alert to take a basic screening test over SMS or online. The email with the test may not arrive immediately. Please be patient. The email/SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test. If you have any issues with the process, please reach out to +254702093793.



Uganda: Program Assistant – 01 Vacancy Based in Moroto (Open to Ugandan Nationals Only)

Organization: Mercy Corps
Country: Uganda
Closing date: 25 May 2018

PROGRAM/DEPARTMENT SUMMARY:

Mercy Corps drives high quality, analytical work in tough places. We have been operating in Uganda since 2006 and currently manage a breadth of programs in Acholi and Karamoja sub-regions with funding from a basket of donors. We partner with a range of private, public and civil society actors to systemically broaden opportunity for people across northern Uganda.

The USAID’s Securing Peace and Promoting Prosperity in Karamoja is a two-year Conflict Management and Mitigation Project that will apply a people-to-people peace building approach to enhance the capacity of institutional structures to address underlying social, economic, ecological, and governance issues at risk of fueling conflict in Karamoja Sub-region. The project will be implemented in Kaabong, Kotido, Abim, and Moroto. The Program Assistant will directly work with the program staff based in Moroto and will work with both management and Program staff in Karamoja to ensure activities are implemented according to schedule, budget and required quality.

Position Purpose:

Reporting to the Program Manager, the Program Assistant will be responsible for supporting in the implementation of the Project at the community level. S/he will be in constant contact with stake holders and targeted communities to ensure full participation and implementation. The Program Assistant will keep informed of conflict and political dynamics on management on appropriate strategic positioning. S/he will regularly represent Mercycorps at coordination meetings and play a role in donor outreach.

ESSENTIAL JOB FUNCTIONS:

· Prepare paper work for trainings and workshops related to the Project;

· Submit reports as specific events, field trips and meetings attended on behalf of Mercy Corps;

· Participate in the partners’ community meetings/activities and report to the Manager;

· In coordination with the Program Manager conduct regular field visits to ensure that all stakeholders fully understand and utilize the project approaches and methodologies.

· Prepare weekly movement plans and submit to Logistics team;

· Support the team in filing program documents;

· Write reports and project documents and submit to Program Manager as required.

· Conduct himself/herself both professionally and personally in such a manner as to positively acknowledge Mercy Corps and to support its humanitarian mission

· Visit project sites regularly to provide appropriate technical assistance, monitor and oversee activities.

· Participate in peace and conflict-related coordination meetings and professionally represent Mercy Corps in these meetings;

· Other duties as assigned.

KNOWLEDGE AND EXPERIENCE:

  • At least a Diploma in conflict management/peace building or another social science.
  • Three years’ experience managing conflict management or other capacity building related projects preferably with NGOS.

· Work experience with stakeholders including the private sector, government, youth and women groups.

· Work experience in conflict or post conflict settings and conflict sensitive programming.

  • Skills to successfully communicate and initiate and maintain positive relationships with beneficiary’s community.
  • Ability to communicate effectively in English both verbally and in writing
  • Experience or working in Karamoja region, with strong contextual knowledge of Karamoja cultures.
  • Excellent computer skills, including all Microsoft applications.

SUCCESS FACTORS:

  • Excellent written and oral communication skills.
  • Demonstrated cultural sensitivity and appropriate flexibility.
  • Demonstrated attention to detail, ability to meet deadlines, and work independently and cooperatively with team members.
  • Willingness to travel frequently to remote locations.
  • Ability to quickly learn and implement new information/concepts.

How to apply:

Applications: Submit your online application to the Senior HR and Legal Manager by clicking on the following link. https://www.fuzu.com/campaigns/program-assistant-01-vacancy-based-in-moroto-mercycorps. Clearly state your salary requirements on the cover letter, attach your CV (with 3 referees 1 of whom should have been your direct supervisor), and copies of academic qualifications/certificates. Deadline for Submission: Close of business on Friday, 25th May, 2018. Only shortlisted candidates will be contacted by Mercy Corps. Mercy Corps is an equal opportunity employer; qualified female candidates are strongly encouraged to apply

Head of Treasury Job Placement – ABC Capital Bank Ltd


Organisation: ABC Capital Bank Ltd
Duty Station: Kampala, Uganda
ABC Capital Bank started its journey in 1993, as a deposit taking financial institution then trading by the name Capital Finance Corporation Limited. Licensed and supervised by Bank of Uganda under the Financial Institutions Act 2004, Capital Finance Corporation Limited offered a wide range of products such as savings accounts, business accounts, fixed deposits, business loans services and remittances through Western Union money transfer agency. ABC Capital Bank is part of ABC Group, Kenya and has ambitious growth plans.
Job Summary:  The Head of Treasury will have joint overall responsibility with departmental heads for the development, preparation, implementation and delivery of bank wide strategic plan, working closely with the CEO. The incumbent will be supporting the business needs for research on treasury portfolio, indicative pricing and hedging strategies for foreign exchange risk. The jobholder will also be tasked with the implementation of Globally acceptable standards of risk, control, systems and processes. The jobholder will overview of all Treasury dealing activities to ensure that Market risks are taken within agreed parameters which allow profitability and optimal capital utilization.
Key Duties and Responsibilities:  
·         Identify and distribute relevant third party research material to
·         Internal stakeholders across the Group.
·         Identification of new customer opportunities
·         Maintain good relationship with the regulators and with the ability to contribute and where possible influence policy formulation.
·         To ensure adherence to proper conduct and professional behaviour for all Treasury front office staff and enforcement of disciplinary action and deviation from such desired behaviour.
·         Responsible for recruiting, training and career development for staff in Treasury Department.
·         Explore other channels of trade eg Gold, Convertible currencies etc.
·         Active participation in ALCO for management of the bank’s assets and liabilities, positions and market risks issues and operating within ALCO policies and guidelines to maintain the statutory, operational and stress liquidity targets and ratios at all times.
·         Responsible for Treasury Budget.
·         Customer Relationship Management with in collaboration with the Treasury sales desk, Corporate, SME and Retail Department.
·         Assist team members in relationship management and acquiring new clients.
·         Structuring and the appropriate Treasury Department Team and their support to meet capacity requirements to deliver business targets and competitive quality standards.
·         Setting targets for members of the team using the quality and productivity benchmarks to ensure effective competitiveness in the market.
·         The formulation, development, preparation, implementation and delivery of Treasury strategic plan, which is guided by the overall Bank strategy, budget and other business objectives.
·         Asset and Liability management and maintenance of overall statutory liquidity through ALCO process.
·         Promotion of the positive image of the Bank.
·         Participate in the EXCO and propagate decisions of the committee.

Qualifications, Skills and Experience:  
·         The applicant for the ABC Capital Bank Head of Treasury job placement must hold a University Degree in a financial field from a recognized institution.
·         ACI Dealing certification
·         Extensive knowledge of treasury products with minimum of three years trading room experience.
·         Proficiency for evaluating market conditions and responding quickly, proactively and positively.
·         Good analytical and decision making skills
·         Broad knowledge of banking practices and local banking regulations.
·         Knowledge of banking products
·         Skills in leadership and sales management
·         Ability to translate the bank’s corporate strategy into a departmental business plan and operationalise the same.
·         Ability to provide leadership that motivates staff to maximise their productivity and retention.
·         Ability to present, communicate and implement essential changes to position Treasury Department for sustainable success in competitive markets.
·         Ability to effectively promote the bank and establish business networks at high levels within the target markets.
·         Willingness to take measured risks.
Al suitably qualified and interested candidates are encouraged to apply online at the link below.



Special Projects Associate Field Manager (Follow-Up) Non-profit Jobs – GiveDirectly

Organisation: GiveDirectly
Duty Station: Iganga, Uganda
Reports to: Associate Field Manager
Languages: English and Lusoga
GiveDirectly is an international non-profit organization that currently operating in Kenya and Uganda that aims to help people living in extreme poverty by making unconditional cash transfers to them via mobile phone. GiveDirectly is driving a re-evaluation of the norms underlying international philanthropy with a provocative model: we deliver donations directly to the extreme poor and let them decide what to do with them. This approach builds on two converging trends: the rapid spread of electronic last-mile payments solutions in emerging markets, and the large body of experimental evidence showing that direct transfers are as or more cost-effective at reducing poverty than traditional, top-down approaches.  GiveDirectly’s field operations utilize state-of-the-art technologies and business processes to deliver transfers securely, efficiently, and transparently.  Our unorthodox approach – allowing the poor, and not the donor, to choose where they invest – has prompted debate in the popular press and among policy makers.
Job Summary: The Associate Field Manager, Follow-Up (Flup AFM) will play a central role in ensuring that GiveDirectly delivers a gold-standard product to donors and recipients. The Flup AFM will manage Follow up, Field Officers (FOs) on one of our teams. The follow-up team is responsible for (i) speaking to all of our recipients before they receive transfers (mostly by phone but sometimes in the field); (ii) picking up, tracking, and resolving adverse events such as fraud or conflict; (iii) picking up, tracking, and resolving mobile money registration problems; and (iv) receiving inbounds calls on a hotline. The individual in the Follow-Up AFM position will own day-to-day management of his team, including: daily work planning and team management, tracking team and individual performance; achieving targets; coaching field officers; and identifying opportunities for risk mitigation and process improvement. The Associate Field Manager will serve as the key eyes and ears resource on the ground for the Field Manager (FM) and Field Director (FD) and will be responsible for regularly synthesizing updates on team performance as well as field successes and challenges. The role will reward exceptional personnel management, organizational skills, high-quality judgment on operational challenges, and a strong commitment towards driving both team and individual productivity and quality.  
Key Duties and Responsibilities:   
Call center and field management (20%)
·         Meet with Field Manager at least monthly to align on any adjustments to work plan.
·         Meet with field teams as necessary to align on daily plans and problem-solve challenges. Coordinate team approach for surveys to maximize efficiency and efficacy (e.g. allocating call center roles by transfer type, hotline, adverse events, and registration problems).
·         Track FO productivity & quality of service, including reviewing operational reports each week; discuss team and individual performance weekly with FOs and FM; own course correction if metrics are slipping.
·         Keep senior management informed of key risks to work plan (e.g. adverse event / registration problem counts, monthly recipient transfer-readiness, rumours about GiveDirectly, mobile money agent fraud, etc.).
·         Weekly meeting with other members of field management (FM, AFMs) in order to discuss challenges and propose solutions.
·         Manage periodic team trips to the field to follow-up with vulnerable recipients, hard to reach recipients, and adverse event / registration problem cases.
Data collection and process improvement (20%)
·         Collect surveys ~ 1-2 days a week in order to help teams achieve targets and to help identify areas for improvement.
·         Vet new versions of surveys, including impact on field staff productivity and follow-up data quality, and recommend survey improvements as necessary (e.g. potential process, risk mitigation, or data management gaps).
·         Raise ideas for continuous improvement to the enrolment process /recipient experience; execute process improvements and ideas raised by the FM / FD.
·         Carve out time each week in order to complete administrative tasks and meetings.
·         Ensure all allowance requests and spent allowance requests are submitted correctly and promptly. Process leave requests so as not to conflict with work planning and operations.
·         Resolve miscellaneous equipment requests.
·         Participate in a weekly field management forum to problem solve and collaborate on work planning.
·         Monitor and ensure quality control while the field staff conduct surveys. 
·         Periodically check and review FO data collection. Coach staff to correct any issues observed.
·         Spend 1-2 day resolving difficult cases in the field that require special attention (hard-to-find recipients, cases of potential fraud)
Field Officer management and development (15%)
·         Coach FOs on challenges. Provide additional case-specific input as requested by FO (e.g. ambiguity around adverse event). Exercise judgment and escalate recurring issues or questions to FM to align on approach.
·         Coach FOs who are underperforming and provide disciplinary measures if necessary.
·         Encourage teamwork and improve morale through mentorship, affirmations, and various management initiatives.
·         Spend 1-2 days shadowing staff in order to identify areas for improvement and professional development, particularly during staff training.
·         Conduct monthly performance check-ins with direct reports and semi-annual performance reviews.
·         Arrange interview logistics and conduct interviews for new FOs (after initial screen from HR Manager). Recommend potential hires to FM for final approval. 
·         Provide initial training to newly hired FOs and on-going professional development to staff. Participate in meetings with district, county, and sub-country officials as necessary. Represent GiveDirectly in the field and manage daily communication with local village and parish leaders.
·         Assist Field Director and Field Manager with communicating and executing new projects/pilots/technologies (e.g. software changes and upgrades, recipient targeting projects, content collection for website and mobile app, etc.).
·         Assist with response to crisis events (e.g. refusal spikes, government shut-down, coordinated fraud, etc.)
·         Promote effective team culture by encouraging recognition of positive achievements, planning team events periodically, and other team-building initiatives.

Qualifications, Skills and Experience:  
·         The applicant must hold a Diploma or relevant Bachelor’s Degree
·         Exceptional leadership ability with demonstrated success in motivating and developing junior staff
·         Exceptional ability to problem-solve complex operational challenges over the phone and in the field
·         Alignment with GiveDirectly core values and commitment to advancing GD’s mission
·         Positive attitude, strong work ethic, and team-player mentality 
·         Strong interest in being the engine of the day-to-day field work
·         Demonstrated ability to work in a highly independent and self-directed manner, while effectively communicating upwardly about gaps and risks
·         Fluency in English and Lusoga
·         Strong communication and relationship building skills and the ability to represent the organization effectively to external parties
·         Analytical and technical skills, including proficiency with Microsoft Excel
All suitably qualified and interested candidates are encouraged to apply online at the web link below.
NB: Applicants are encouraged to apply early, as applications will be reviewed on a ROLLING BASIS. GiveDirectly does not request for any form of payment from an applicant.



Project Coordinator Non-profit Jobs – Protecting Families Against HIV/AIDS (PREFA)

Organisation: Protecting Families Against HIV/AIDS (PREFA)
Funding Source: UKaid and Terre des Homme Netherlands (TDH-NL)
Duty Station: Kampala, Uganda
Protecting Families Against HIV/AIDS (PREFA) is an indigenous Non-Governmental Organization (NGO) that was formed to contribute to Uganda’s efforts in enhancing access to quality HIV/AIDS prevention, care, treatment, and support services to families with a historical focus on Elimination of Mother-to-Child Transmission (eMTCT) of HIV.
PREFA has expanded her efforts to improving acceptable and sustainable Sexual Reproductive Health Services and interventions against Commercial Sex Exploitation of Children (CSEC). Funding is from UKaid and Terre des Homme Netherlands (TDH-NL).
Job Summary:  The Project Coordinator will provide technical support and guidance in the planning, implementation as well as monitoring and evaluation of sexual & reproductive health activities in the targeted districts.

Qualifications, Skills and Experience:
  • The applicant must hold a Master’s degree in health sciences or any related field, Bachelor’s Degree in a health related or project planning & management from a recognised university
  • Good report and scientific writing skills
  • Good command of excel, word, and other Microsoft Office packages
  • Good team player
  • Previous experience working in districts and community structures
All interested candidates should send a current detailed CV, application letter, copies of testimonials and certificates; and three professional references with telephone and email contacts to:
Protecting Families Against HIV/AIDS (PREFA),
Plot 71, Lithuli Avenue Bugolobi,
P.O. Box 25769, Kampala, Uganda.



Administrative Assistant USAID P&R Project Jobs – Development Alternatives Inc. (DAI)

Organisation: Development Alternatives Inc. (DAI)
Project Name: Preparedness and Response (P&R) Project
Duty Station:  Kampala, Uganda
Reports to: Finance and Administration Manager
Development Alternatives Inc. (DAI) is a private development company based in Washington, D.C. DAI works on the frontlines of international development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. We work with a wide range of clients, including national and local governments, bilateral and multilateral donors, private corporations, and philanthropies.
Preparedness and Response (P&R) is one component of USAID’s Emerging Pandemic Threats (EPT 2) program.  P&R has a dual mandate to help countries design and implement National Preparedness and Response Plans for public health events of unknown etiology and to establish and strengthen National One Health Platforms.  Our goal is to help address the practical issues confronting national governments as they strive to cope with the human, financial, and logistical constraints associated pandemic threats.  The P&R project provides technical assistance and training services to build national and regional capacity in a sustainable manner.
Job Summary: The Administrative Assistant is a key member of the P&R East Africa regional office team and supports day-to-day business operations of the office. The Administrative Assistant is responsible for carrying out a wide range of administrative and logistical tasks, in addition to supporting the operations team in project closedown processes. He/she is expected to learn DAI’s systems and abide by project policies and procedures at all times.
Key Duties and Responsibilities:
·         Provide administrative support to ensure that office operations are conducted in a timely, effective, and professional manner.
·         Handle calls, mail, and electronic communications and route messages and information to appropriate individuals.
·         Interface with parties passing through or using the project office.
·         Undertake any other tasks/duties, as assigned.
·         Maintain project supplies inventory by: checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders, and verifying receipt of goods.
·         Ensure office equipment is properly maintained and calling for repairs as needed.
·         Keep updated and accurate records of equipment and supplies issued to staff.
·         Ensure that project inventory is returned by outgoing staff, securely stored, and recorded accurately in TAMIS.
·         Support inventory transfer and donation processes at the close of the project.
·         Maintain office documents and files in accordance with the project record map by: safely storing hard copy files and scanning/uploading electronic documents to appropriate file management systems, including Box and TAMIS.
·         Conduct TAMIS quality assurance by: reviewing entries, inputting missing information, and updating existing records.
·         Secure electronic information by completing database backups.
·         Document all packed items at the time of project close out.
Meeting, Travel, and Schedule Management
·         Schedule and prepare materials for meetings and project events.
·         Take, prepare, and distribute minutes after meetings.
·         Assist Travel & Logistics Coordinator with event logistics, including procurement of printed materials, venues, catering services, and lodging, in addition to making travel arrangements.
·         Travel to support P&R event execution and coordination, as needed.
Human Resources: Liaise with insurance carrier and social security manager for departing employees.

Qualifications, Skills and Experience:  
·         The applicant for the USAID Project Administrative Assistant must hold a University degree in business administration or relevant field.
·         At least three years of work experience in the administrative, secretary, or general office support functions.
·         Knowledge of USAID policies and procedures preferred; USAID experience or work on international donor-funded projects a plus.
·         Proven experience in project close out.
·         Excellent communication and interpersonal skills.
·         The ability to work effectively in a team environment.
·         The capacity to operate a range of office equipment, such as printers, scanners, telephones, etc.
·         The ability to work well under pressure.
·         Attention to details and accuracy.
·         Multitasking and prioritization skills.
·         English language fluency required.
How to Apply:               
All candidates are encouraged to send their updated CVs to PRPrecruitment@dai.com. Only online applications shall be accepted. The subject line must read: “UGANDA ADMIN ASSISTANT”



Program Officer – Partners for Resilience (PfR) NGO Job Opportunities – Uganda Red Cross Society (URCS)

Organisation: Uganda Red Cross Society (URCS)
Reports to:  Manager Community Resilience
Uganda Red Cross Society (URCS) is the leading national humanitarian organization in Uganda and a member of the International Red Cross Red Crescent Movement. The ICRC is an International humanitarian institution which has a mandate to protect victims of international and armed conflicts i.e. the wounded, refugees, civilians, prisoners and other non-combatants.
Partners for Resilience (PfR) 2: Is an alliance of humanitarian, development, climate and environmental civil society organizations, composed of 5 Netherlands based members (CARE Nederland, Cordaid, the Netherlands Red Cross, the Red Cross Red Crescent Climate Centre, and Wetlands International) and their partner civil society organizations in the South including Uganda Red Cross Society. The alliance led by the Netherlands Red Cross promotes the application of Integrated Risk Management (IRM) to strengthen and protect livelihoods of vulnerable communities. Uganda Red Cross Society is seeking a motivated, creative, fast learning, result oriented, mind changing Partners for Resilience Officer as part of this project.
Job Summary:  The Program Officer – Partners for Resilience (PfR) will be responsible for Uganda Red Cross Society with support from Netherlands Red Cross is implementing its PfR2 project using an Integrated Risk Management Approach in 10 priority branches. The project aims to advocate for Integrated Risk Management at Community, district and national level with both public and private actors.
Key Duties and Responsibilities:  
  • Offer timely technical support to implementing branches and also assist in planning, budgeting, monitoring, evaluating and coordination.
  • Support the design and planning of URCS PfR2 trajectory activities, and provide technical support to staff in implementation of planned resilience activities.
  • Support the Community Resilience Manager in fulfilling technical and financial reporting requirements of the proposed project.
  • Build the capacity of the branches and partners as required through coaching, trainings and providing constructive feedbacks.
  • Regularly monitor the implementation progress of the project and activities by the branches against set indicators.
  • Support Good Communication and Coordination among the partners through regular meetings, coordination events.
  • Facilitate multi stakeholder dialogues at local level to create awareness raising campaigns on Integrated Risk Management-specific issues in targeted area.
  • Act as a liaison with the local authorities and concerned Government departments regarding project issues particularly on IRM mainstreaming into district development plans
  • Conduct collection, processing and analysis of technical data from the field and follow up on inconsistencies.

Qualifications, Skills and Experience:
  • The ideal candidate for the Uganda Red Cross Society (URCS) Program Officer – Partners for Resilience (PfR) job opportunity should preferably hold a Bachelor’s Degree in Environment studies, Public Health, Community Development, Engineering, SWASA or a related area from a reputable institution.
  • Postgraduate qualification in Public Health, Community Development, SWASA will be an added advantage.
  • Three years of demonstrated professional experience in disaster risk management, emergency response or development field;
  • Familiarity with working with local and national Disaster Risk Management structures of Government.
  • Knowledge of DRR principles, concepts and techniques.
  • Training in Integrated Risk Management is an advantage
  • High levels of integrity
  • Strong interpersonal and communication skills, with good understanding of relevant cross-cultural issues.
  • Positive, respectful attitude and collaborative approach to diversity
  • Track record in participation, technical training, facilitation and awareness raising activities
  • Demonstrated attention to detail; ability to follow procedures, meet deadlines and work independently as well as cooperatively with team members
  • Team player, self-motivated and proactive on own initiative to set and achieve goals
  • Highly motivated, self-starter able to lead a process, engage others and create ownership.
All candidates who desire to join the International Red Cross and Red Crescent Movement should send their filled application forms, download here and E-mail to: vacancies@redcrossug.org or mail via post to: The Secretary General, Uganda Red Cross Society, Plot 551/555 Rubaga Road, P.O. Box 494, Kampala, Uganda.
Deadline: 28th May 2018 by 5:00pm



Fresher Assistant Administrative Officer Job Opportunities – Uganda Broadcasting Corporation (UBC)

Organization: Uganda Broadcasting Corporation (UBC)
Duty Station: Kampala, Uganda
Uganda Broadcasting Corporation (UBC) is the public broadcaster of Uganda. It was founded as a result of the “Uganda Broadcasting Corporation Act, 2004”, which merged the operations of Uganda Television (UTV) and Radio Uganda. It started broadcasting on November 16, 2005.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Uganda Broadcasting Corporation (UBC) Assistant Administrative Officer job placement must hold a Degree in Social Sciences, Administration, Management, SWASA or any other related degree.
  • One year of working experience in administration gained in a busy reputable organization.
If you believe you have the above skills and experience and desire to join the UBC in the aforementioned capacity, please apply by sending a detailed C.V, copies of certified testimonials addressed to: Managing Director, Uganda Broadcasting Corporation, Broadcast House, Plot 17-19 Nile Avenue, P.O. Box 2038, Kampala. Uganda.
NB:Please clearly indicate position title on the envelope. The applications should be delivered to the Recruitment Secretariat at the UBC Administration Block.