Uganda: Administration Officer-01 Vacancy Based in Kaabong (Open to Ugandan Nationals Only)

Organization: Mercy Corps
Country: Uganda
Closing date: 25 May 2018

PROGRAM/DEPARTMENT SUMMARY:

Mercy Corps implements high quality- analytical work in tough environments. We’ve been operating in Uganda since 2006 and currently manage a range of programs in Acholi, West Nile and Karamoja sub-regions with funding from a host of donors. In October 2017, Mercy Corps was awarded a 5 year USAID/ Food for Peace- funded program working in 4 districts in Karamoja (Amudat, Moroto, Kotido and Kaabong), the Apolou Activity.

GENERAL POSITION SUMMARY:

Mercy Corps is looking for an Administration Officer to support all office administration duties in Kaabong Office. The Administration Officer will be responsible for the smooth running of all administration functions to support Mercy Corps Field Operations.

ESSENTIAL JOB FUNCTIONS:

· Facilitate the smooth flowing of routine, administrative work of the Mercy Corps office and program support operations;

· Enforce adherence to Mercy Corps administrative, HR and logistics procedures and staff policies by support staff;

· Handling and supporting with all field recruitment hire in Kaabong.

· Managing the filing process of all HR information (Personnel Records Keeping).

· Handling Staff orientation at the field and ensuring all new hires have the necessary workspace.

· Responsible for the smooth running of the following office functions: receiving visitors and ensuring they are going to the right offices

· Responsible for all travel and accommodation arrangements for Mercy Corps guests and staff in Kaabong.

· Ensuring all photocopiers, printers, scanners, mail services, telephones etc are running within the office and any calls for repairs or maintenance needed are properly reported to the right department focal persons.

· Oversees cleaners, gardeners that will maintain office premises are cleaned and general cleanliness is maintained.

· Oversee the smooth flow of routine, administrative work in Kaabong office is in compliance with mercy corps field administration manual and national staff policy handbook.

· Responsible for maintaining an accurate inventory of office supplies to include stationery, consumables and cartridges/tonner.

· Conduct him/herself both professionally and personally in such a manner as to bring credit to mercy corps and not to jeopardize its humanitarian mission

· Ensure compliance with security procedures and policies as determined by Mercy Corps Country Program.

· Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning:

· As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries:

· Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

KNOWLEDGE AND EXPERIENCE:

• Minimum 3 years’ experience with office administration; computer skills are required, must be an independent thinker with strong organizational skills;

• Must possess a minimum of a degree in preferably Business Administration/ Public, Social Work, Education, or other related field.

• Demonstrated excellence in administration, particularly in a multi-cultural environment, including staff training, motivation, and discipline

• Good writing and communications skills.

• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.

• Good negotiation, representation skills and the ability to work comfortably with an ethnically diverse staff.

• Strong ability to innovatively solve problems

SUCESSFUL FACTORS:

· The successful candidate will be capable of multi-tasking, rapid decision-making, have initiative, drive and a lot of energy, as well as high emotional intelligence, constructive mentoring skills and proven experience with capacity building. S/he will be committed to long-term program sustainability and the delivery of high-impact activities at the community level. Successful Mercy Corps team members have a strong commitment to teamwork and accountability, thrive in evolving and challenging environments, and make effective written and verbal communication a priority.

How to apply:

Applications: Submit your online application to the Senior HR and Legal Manager by clicking on the following link https://www.fuzu.com/campaigns/administrative-officer-01-vacancy-based-in-kaabong-mercycorps. Clearly state your salary requirements on the cover letter, attach your CV (with 3 referees 1 of whom should have been your direct supervisor), and copies of academic qualifications/certificates. Deadline for Submission: Close of business on Friday, 25th May, 2018. Only shortlisted candidates will be contacted by Mercy Corps. Mercy Corps is an equal opportunity employer; qualified female candidates are strongly encouraged to apply.

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