Uganda: Finance Assistant Partner Accountability

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Organization: Danish Refugee Council
Country: Uganda
Closing date: 25 Feb 2018

TERMS OF REFERENCE

Finance Assistant partner accountability

Position Information

Position title: Finance Assistant partner accountability

Reporting directly to Country Finance Coordinator (CFC)

Background**

DRC is an International non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world.

In Uganda, DRC assists the refugees from neighboring countries mainly DR Congo and South Sudan in the South West, West and West Nile region of the country. DRC’s assistance to refugees have been both emergency assistance to address the short term influxes from the neighboring countries as well as to address the sustainable solutions for the refugees. DRC is also the lead of a Consortium (Save the Children, ZOA, and CEFORD) for implementation of an EU Trust Fund project in Adjumani, Kiryandongo and Rhino camp

Organizational Context and Scope

Under the direct supervision of the CFC and overall supervision of the Head of Office, the Financial Assistant partner accountability person will provide accounting and financial services to the country program in strict observance of DRC and UNHCR Financial Management guidelines.

Responsibilities and Accountabilities

  • Assist in cash management in accordance with DRC accounting procedures. This includes but it is not limited to the Accounts Payable role, processing of invoices and receipts after checking the project allocation with the Project Managers;
  • Assist with bank reconciliation, General Ledger accounts reconciliation, monthly and yearly financial end closure,
  • Assist in the timely tracking and preparation of VAT as well as other regular administrative reports of the office;
  • Assist in the monitoring of the projects’ activities and budget consumption by providing the Project Managers with periodic reports; verify that the project specific conditions are reflected in the actual expenses documentation;
  • Verify expense claims ensuring that they comply with the applicable Regulations
  • Support the DRC team as needed, with guidance in the preparation of financial documentation in their area of responsibility;
  • Prepare the payment request form when necessary

Competences

The incumbent is expected to demonstrate the following technical and behavioral competences

Behavioral

  • Accountability
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs
  • Takes responsibility for meeting commitments and for any shortcomings
  • Establishes and maintains effective working relationships with partners

Communication:

  • Clearly communicates, and listens to feedback on, changing priorities and procedures
  • Writes clearly and effectively, adapting wording and style to the intended audience

Professionalism:

  • Identifies issues, opportunities, and risks central to responsibilities
  • Works effectively with people from different cultures by adapting to relevant cultural contexts
  • Knowledgeable about and promotes DRC core mandate and migration solutions
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation

Technical

  • Develops / follows internal control procedures to prevent fraud and mismanagement
  • Effectively applies knowledge of relevant financial discipline
  • Ensures application of institutional financial policies and guidelines

Education and Experience

Education

  • Bachelor’s degree in Bachelor in Business Administration
  • Professional experience i.e. ACCA, CPA would be an added advantage

Experience:

  • Minimum of 3-year experience in accounting, financial reporting and budget tracking.
  • A high level of computer literacy is required
  • Working flexible hours to engage partners.

How to apply:

Applications should be in English and include the following:

  1. A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria and salary expectations.

  2. Concise and accurate CV (maximum 3 pages). The CV should include information about your qualification, relevant training courses, Work experience, name and contact details of 3 relevant references.

Please send your Cover letter, CV and Academic certificates by email to administrator@drcuganda.org by 25th February 2018 5:00pm clearly indicating position name in the subject line. We thank applicants for their interest in the position however; only shortlisted candidates will be contacted.

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