Uganda: Grants and Partnership Officer

Organization: Danish Refugee Council
Country: Uganda
Closing date: 26 Feb 2018

Terms of Reference (TOR)

Grants and Partnership Officer

General Objectives

The Grants and Partnership Officer (GPO) will participate in donor and internal reporting, grants information management and grants management capacity-building efforts for Uganda. The GPO is responsible for supporting various partnership initiatives in general, with a primary focus on funding although his/her tasks also include, as second priorities, in the areas of parallel funding, advisory services, and capacity building in resource mobilization and utilization. Provide assistance to program team members and partners, in collaboration with the team, in initiating and enhancing partnership relationships with key partners under the UNHCR funding. Supports specific projects in all the phases of the partnering process: proposal writing, negotiation with partners, budget preparation and review of specific donor agreements in collaboration with the Grants Manager; Supports program staff and partners in reviewing specific information documents, analyses and partnering; Plans and coordinates the training for partners on issues related to resource utilization and mobilization. Under the supervision of the Grants Manager develops, monitors, manages, and evaluates the partners in partnerships.

Position and Reporting Lines

The GPO reports to the Grants Manager in DRC Uganda office.

Specific Tasks:

Funding Support

  • Supports the development of MoU and other agreements with the partners;
  • With respect to potential donor partners for specific projects, identifies, undertakes briefings, tracks activities and pursues opportunities;
  • Support the development of partnership strategies and provide advice to DRC’s partners on funding opportunities;
  • Helps in the preparation of the budget (particularly with respect to cost-recovery);
  • Supports the monitoring and administration of the project and relationship management.
  • Plans and coordinates the training of partner staff on issues related to resource mobilization.

Partnership Project Development and Management

  • Assesses proposals, including conceptual, operational, evaluative, and financial aspects as well as identifying and supporting the proposal development;
  • Supports the update of donor portfolio and donor funding strategies, including relevant communication materials, for the partners and DRC staff;
  • Manages, in consultation with the Grants Manager, analysis of partner financial statements, adjustment of budgets, schedules and project closure meetings;
  • Provides technical supervision, including analysis of reports, participation in workshops;
  • Reviews the partner’s final reports of results, revisions and/or additional requirements and reports;
  • Collaborates with colleagues in the country program in the identification and evaluation of emerging and key development trends and priorities among partners.

Reporting

  • Follow up with partners to receive monthly, quarterly and interim reports within the stipulated timelines;
  • Review the monthly reports against the programs logical framework and consolidate them for submission;
  • Highlight and raise concerns in regard to achievement of milestones and issues raised by implementing partners;
  • Ensure that reports are submitted on time and are coherent and accurately written (monthly, quarterly, interim and/or final report);
  • Ensure compliance with DRC’s internal grants management requirements, with support from Uganda Grants Manager in development of reports ensuring integration of information and recommendations delivered by the previous programs including from minutes of donors meetings, evaluation reports and audits.

Qualifications and Requirements

  • A minimum of a degree is required in the field of in business administration, international relations, or a related field is preferred;
  • A post graduate diploma or equivalent in strategic studies, management science and coupled with a minimum of three years of progressively increasing responsibility and related experience
  • Strong presentation, writing and negotiation skills, including the ability to elaborate partnership projects and grant proposals;
  • Must possess an ability to handle multiple tasks and deadlines, and work well with others in a fast-paced environment;
  • Should be able to organize and prioritize own work with limited supervision;
  • Experience with emergency operations
  • Sense of initiative, discretion, mature judgment, and entrepreneurial spirit is required. Capacity to effectively interact with a multiplicity of stakeholders including senior leaders;
  • Working flexible hours to engage partners.

How to apply:

Applications should be in English and include the following:

  1. A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria and salary expectations.

  2. Concise and accurate CV (maximum 3 pages). The CV should include information about your qualification, relevant training courses, Work experience, name and contact details of 3 relevant references.

Please send your Cover letter, CV and Academic certificates by email to administrator@drcuganda.org by 26th February 2018 5:00pm clearly indicating position name in the subject line. We thank applicants for their interest in the position however; only shortlisted candidates will be contacted.

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