Uganda: Supply Chain Intern

Organization: Danish Refugee Council
Country: Uganda
Closing date: 21 May 2018

JOB DESCRIPTION

Job title: Supply Chain Intern

Reporting to: Supply Chain Manager

Location: Kampala

Overall purpose of the role:

The Supply Chain intern main objective is to provide efficient and effective support to DRC Kampala Supply Chain department.

Responsibilities:

  • To serve as the focal point for supplier registration and filing of all related documentation.
  • Review existing supplier registration documentation and liaise with the Procurement Officer on the update of supplier database for pre-approved suppliers.
  • Ensure that the supplier database is updated in real time with feedback on issues related to delivery of goods, services, and works.
  • All documentation to be filed in the DRC Uganda document cloud as per the local IT policy.
  • Ensuring that all documentation related to supplier registration meets organizational and donor guidelines
  • To support with data entry of procurement related tasks according to the DRC Operations Handbook.
  • Support the supply chain department by consolidating weekly procurement reports and circulating to Procurement Officer prior to distribution to staff.
  • Support the supply chain department with the monthly consolidation of Area Performance Indicators for submission to the Country Supply Chain Manager by 05th of each month.
  • To ensure that all procurement documentation is filed in accordance with DRC’s Operations Handbook and policy for archiving.
  • Conduct single quote procurements as instructed and following detailed training by the Procurement Officers as requested, ensuring that all required documentation on supplier pre-qualification is followed.
  • Support the Procurement team with updating payment tracker for submission to Supply Chain Manager on a weekly basis for distribution to field offices and key staff.
  • Report any issues with supplier registration to the Procurement Officers and Supply Chain Manager as necessary.

Essential Experience and technical competencies:

  • High integrity, pro-active, stable, robust character and a good team-player

  • Excellent communication skills

  • Excellent analytical and negotiation skills.

  • Proven commitment to accountability practices.

  • Proven ability to prioritize tasks, meet deadlines, and work with limited supervision

  • Knowledge of computers: word processing and database management packages.

Desirable Experience

  • 1-year of work experience in relevant field INGO or other agencies experience in procurement or similar administrative roles.

Education:

  • Degree in Supply chain/Procurement and Logistics Management.

Languages:

  • Excellent Communication skills in English required.
  • Fluency in Luganda and other local languages is an advantage.

Key stakeholders:

  • DRC staff members in CO and Field
  • Suppliers Other government offices

How to apply:

Applications should be in English and include the following:

  1. A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria and salary expectations.

  2. Concise and accurate CV (maximum 3 pages). The CV should include information about your qualification, relevant training courses, Work experience, name and contact details of 3 relevant references.

Please send your Cover letter, CV and Academic certificates by email to administrator@drcuganda.org by 21st May 2018 5:00pm clearly indicating position name in the subject line. We thank applicants for their interest in the position however; only shortlisted candidates will be contacted.

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