UN Associate Logistics and Assets Management Officer Jobs – United Nations Office for Project Services (UNOPS)

Organisation: United Nations Office for Project Services (UNOPS)
Duty Station: Entebbe, Uganda
Reports to: Support Services Officer (SSO)
Vacancy Code: VA/2018/B5001/14884
United Nations Office for Project Services (UNOPS)’ mission is to expand the capacity of the UN system and its partners to implement peace building, humanitarian and development operations that matter for people in need. Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness. By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.
Job Summary: The Associate Logistics and Assets Management Officer will be required to travel frequently to provide support to all the projects supported by (ESB) currently these include but are not limited to MONUSCO (DRC), UNMISS (South Sudan and UNISFA (South Sudan) within the Mission’s Area of Operation (AoO). In particular to areas where the programme’s assets are located. The incumbent can expect to travel regularly to but not limited to Abyei, Kadugli, Gok Machar and Juba, security permitting.
Key Duties and Responsibilities:
Streamline asset management services, focusing on achievement of the following results:
  • Review and update the existing asset management and accounting system for all UNOPS managed equipment and properties in accordance with UNOPS asset management policy.
  • Streamline processes in accordance with UNOPS PSC Asset Management SOP and UNOPS PSC ESB Logistics SOP.
  • Conduct physical verification audits at all project stores as required by SSO and relevant Project Managers.
  • Ensure databases are up to date on the quantity, quality, serviceability, and location of relevant equipment/items.
  • Assist projects with project disposals as required both administratively and physically.
  • Implement internal control system which ensures that goods in transit are tracked and monitored, and the asset registry records are updated on a regular basis.
  • Ensure projects are utilising the inventory management tools provided in SOP for expendable reporting.
  • Review and assist in the day-to-day management and reporting of assets, maintain an accounting system for all UNOPS managed equipment and properties in accordance UNOPS lease and asset management policy.
Provide assistance to ensure efficient logistics services, focusing on achievement of the following results:
  • Contribute substantively in the development and implementation of a comprehensive logistics system that will operate in accordance with UNOPS PSC ESB Logistics SOP.
  • Implement a coherent logistical supply system in accordance with UNOPS procurement rules and regulations.
  • Guide projects with container management and storage layout and planning.
  • Assist in the review and updating of Logistics and Asset Management SOP’s.
Facilitate knowledge building and sharing focusing on achievement of the following results:
  • Organize trainings for the support and operations staff on supply chain, logistics, and asset management processes to ensure the capacity building of the existing support staff at each programme location.
  • Ensure the programme appointed support staff are fully aware of UNOPS rules and regulations on asset management.
  • Ensure compliance with relevant asset management rules and regulations, and in doing so ensure that support staff is able to carry out asset management functions independently and in accordance with relevant rules.
  • Introduce and synthesize lessons learnt and best practices in logistics and asset management.
  • Perform other duties as assigned.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Office for Project Services (UNOPS) Associate Logistics and Assets Management Officer job placement should hold a first level University degree (Bachelor’s degree) in public administration, supply chain, logistics, asset management or other related field combined with 4 years of relevant experience in public administration, supply chain, logistics, asset management or other relevant field is required OR;
  • Secondary Education combined with 8 years of relevant experience in public administration, supply chain, logistics, asset management or other relevant field is required.
  • A Professional Certificate in Supply Chain Management is desired.
  • A Professional Certificate in Asset Management is desired.
  • At least four years of relevant experience in asset management, supply chain management, cargo management or logistics is required.
  • One year of experience working in conflict/post-conflict environment is required.
  • Experience of UNOPS ERP systems (oneUNOPS) is desired.
  • A Valid national driver’s license is required.
  • Language: Fluency in English (reading, writing and speaking) is required. knowledge of a second official UN language is considered an asset.
  • Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
  • Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
  • Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
  • Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
  • Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
  • Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
  • Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
If interested in joining the United Nations Office for Project Services (UNOPS) in the aforementioned capacity, please click on link below to visit website and create profile or express interest if you already have a profile on the UN system.
Deadline: 11th February 2018


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