2 Fresher Embassy Jobs – Administration Assistants – The Embassy of Ireland in Uganda

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Organisation: The Embassy of Ireland in Uganda

Duty Station: Kampala, Uganda

About US:

The Embassy of Ireland in Uganda was opened in 1994, and serves the purpose of advancing relations between Ireland and Uganda and representing Ireland’s values and interests in Uganda. Ireland’s current strategy (2016-2020) for Uganda is guided by our foreign policy, The Global Island, Ireland’s Foreign Policy for a Changing World’, and Ireland’s policy for international development, ‘One World One Future’. The strategy covers the breadth of the Embassy’s work including consular and visa services, cultural promotion, trade and investment promotion, political engagement, and the development cooperation programme, which is closely aligned to the Government of Uganda’s second National Growth and Development Plan.

Job Summary:  The Administration Assistant is a key support function in the Embassy working with the Second Secretary, Facilities and Resources Manager, Office Manager and Administration and Consular Teams to ensure quality front-facing customer service, efficient consular and visa services and strong implementation of Internal administration processes. The Administration Assistant will have responsibility for the management of specific areas of work across cultural promotion building Linkages into the Irish diaspora, and management of the Front Office. Other responsibilities will include event management records management and public communications. .

Key Duties and Responsibilities: 

  • Providing quality front facing customer service
  • Supporting the delivery of visa and consular services and assistance
  • Outreach to the Irish community and other relevant networks
  • Cultural promotion events management
  • Records management
  • Providing administrative support

Qualifications, Skills and Experience: 

  • The ideal candidate for the Embassy of Ireland in Uganda Administration Assistant job must hold a Degree in recognised Secretarial Studies, Records Management or Business Administration or other relevant qualification;
  • Excellent communication and a high standard in English, both spoken and written; Strong interpersonal skills and ability to deliver results through a team:
  • Highly motivated with a proven ability to work both independently and as part of a team; 
  • Proven ability to work with minimal supervision, prioritise and work to deadlines; 
  • Proven ability to demonstrate initiative, resourcefulness and perseverance;
  • Good problem solving decision making skills and analytical abilities:
  • A very high standard of personal integrity:
  • Proficiency in the Microsoft suite of applications.


  • At least three years of experience in front-facing customer service;
  • Previous similar experience with an international organisation;
  • Experience in a coordination role:
  • Experience of records management;
  • Experience in events management;
  • Experience in public communications

How to Apply:

All candidates who wish to join the Embassy should send their completed application forms, download here via e-mail only to recruitmentkampala@dfa.ie, with the subject line; Administration Assistant.

Deadline:  29th July 2019

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