Senior Food Assistance Information and Reporting Officer NGO Jobs – World Vision International

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Organisation: World Vision International

Reports to:  Food and Cash Team Leader

Duty Station:  Uganda

About US:

World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.”


Job Summary:    The Senior Food Assistance Information and Reporting Officer will provide overall management supervision of Commodity Tracking System in the country. Ensure that all food and non-food aid projects have adequate capacity to track and account for all the food and non-food items received from various donors from the point of receipt to the final beneficiary using CTS system. The incumbent will ensure compliance with WV Uganda, FPMG and Donor (USAD/FFP, WFP, EC/ECHO etc) requirement regarding accounting and reporting for all donations given to WV Uganda.

Key Duties and Responsibilities: 

  • Oversee operation and functionality of the CTS database in West Nile Food Assistance Program.
  • Offer Technical support and troubleshooting to the FAIROs.
  • Make sure all two (2) District CTS databases are fully functional at all time with limited or no challenges.
  • Make sure all data backups done monthly.
  • Ensure proper, accurate and timely reports submitted.
  • Ensure issues in the districts reports resolved before reconciliation by 3rd of every month.
  • Ensure donor reports submitted by 5th of every month.
  • Ensure WV DMT reports consolidated and submitted by 10th of every month to FAM.
  • Organize capacity building session for FAIROs and field staff (distribution staff) on the operation of the CTS/LMMS and other computer based programs (LMMS).
  • Capacity of the FAIROs built on the functionality and all features of the CTS through practical sessions in all the 4 districts.
  • Two (2) field staff trained and are able to operate CTS database in each of the four (4) districts
  • Attend 15% of distribution every cycle to ensure compliance and commodity standard are in practice, besides warehouse visit and its document review.
  • Four (4) support visits to Warehouses, distribution team and FAIROs (two visits per settlement in each district) done.
  • All warehouse documentation in place accordingly to WV and donor standards.
  • Ensure timely generation, approval and submission of all project, distribution and financial related documents.
  • CSS generated, approved and posted in time in the FGDB.
  • All monthly LTSH invoices generated, approved and submitted for reimbursements to Donor.
  • Invoice Tracking Table up to date and submitted to management
  • Monitor and Supervise generation of Beneficiary Distribution Lists (BDL) by CRMAs in each settlement.
  • All BDLs printed accurate, and timely with minimal errors.
  • All backups of BDLs and food logs done and in place.
  • Coordinate with field and M&E teams in the supervision of registration and distribution of LMMS ration cards to different categories of project beneficiaries and ensure all compliance issues are handled.
  • Supervise the maintenance and management of the LMMS equipment in all the districts of operation
  • Project documentation and archiving done
  • Receive distribution files for each district by 15th of every month.
  • All CTS files completed, reviewed and approved by 15th of every month.
  • Archives in place, updated and organized.

Qualifications, Skills and Experience: 

  • The applicant for the World Vision Senior Food Assistance Information and Reporting Officer job placement should preferably hold a Bachelor’s degree in Business Administration, Information Technology I.T, Computer Science, Accounting or Statistics. Master’s degree is preferred.
  • At least three years of working experience in IT or 2 year working experience with a NGO or UN agency in Commodities Tracking /Accounting.
  • Working experience in port operations, clearing and forwarding, dispatch and logistics planning, warehousing and storekeeping. 
  • Good command of oral and written English.
  • Computer literacy is an added advantage. 
  • Strong analytical skills. 
  •  Knowledge of major donor regulations pertaining to commodities accountability and reporting.
  • Computer literacy skills

How to Apply:

All suitably qualified candidates are encouraged to apply online by visiting World Vision International’s e-recruitment jobs portal at the web link below.

Please follow instructions on How to Create Account and Profile at World Vision’s e-recruitment portal.  Qualified female candidates are particularly encouraged to apply.

Deadline: 14th September 2019

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