Fresher Procurement Assistant UK Non-profit Jobs – PEAS (Promoting Equality in African Schools)

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Organization: PEAS (Promoting Equality in African Schools)

Duty Station: Kampala, Uganda

Salary:Between UGX 600,000 to 1,000,000 /=

Reports to:Senior Procurement Officer

About US:

PEAS (Promoting Equality in African Schools) is a UK based charity/social enterprise with a mission to ‘expand access to sustainably delivered, quality secondary education across Africa’. PEAS establishes and operates low-cost secondary schools in Uganda and Zambia in areas where access to quality secondary education is limited due to cost and geographical barriers. PEAS’ interventions are built upon 3 pillars of education impact; Access, Quality and Sustainability. Since opening its first schools in 2008, the PEAS network has grown to 31 schools, and we are currently educating over 16,000 students. PEAS Uganda has about 50 staff at the Country Office and over 900 staff working in the network schools.

Job Summary:  The Procurement Assistant will play a support role involving the purchasing of equipment, materials and supplies. You will initiate purchase requests and keep track of the stages through which each order is routed until receipt and purchase. Working under the general supervision of the Senior Procurement Officer, you will support them in receiving materials purchased, processing necessary supporting documentation. You’ll follow up on behalf of the department and the procurement and contracts committees’ tasks and assignments that facilitate effective delivery of the service to the network. This is a great opportunity for someone who can show good judgement and initiative whilst working within the defined PEAS procurement policies and procedures and would like to develop their experience in procurement.

Key Duties and Responsibilities: 

Procurement and sourcing

  • Support the Snr Procurement Officer in the end to process of procurement as assigned and ensure all procurement is tracked and delivered in a timely manner
  • Works with vendors to schedule supply receipts and deliveries to users. They are present to receive any orders, and verify that the correct items and amounts have been delivered.
  • Periodically carry out satisfaction surveys to obtain feedback on supplier services and maintain a record of performance of service providers to support future decision making by contract committees
  • Actively participate as a stakeholder and invitee to the procurement and contracts committees supporting activities as assigned by the chair of the committee for effective running of the committees’ mandate
  • Verify current inventory levels and keep records to prevent inventory gaps; note when inventory is low and it is time to order new products
  • Overall responsibility for country asset register working together with other team leads to ensure a comprehensive listing of assets and inventory is regularly updated and reviewed annually

Fleet Management

  • Coordinate all travel needs of the country programme and ensure all fleet is kept in good condition including but not limited to proper safety and insurance for risks of damage and loss
  • Maintain a detailed operational matrix detailing use of vehicle mileage and fuel consumption to support decision making and planning for country needs
  • Support regular reporting on fleet use ensuring full compliance to PEAS procurement and logistics manual
  • Coordinate all vehicle management relationships such as insurance, repairs and maintenance and review these for fit for purpose and quality of service regularly

Key Results:

  • Cost of vehicle minimised
  • Turnaround time to obtaining transport
  • Number of innovations pursued in ensuring efficiency and effectiveness in delivering the service
  • Timely reports to inform decision making

Qualifications, Skills and Experience: 

  • The ideal candidate for the PEAS UK Procurement Assistant job must hold a Diploma in procurement and logistics or any other relevant field such as Finance, Administration, business studies.
  • One year of experience in an administrative position for a large complex organisation with sourcing goods and services duties
  • Basic knowledge on best practices in procurement and logistics and embedding value for money approaches to ensure an effective procurement chain.
  • A good record of success in leading specific assignments requiring initiative and innovation.
  • Desired
  • Demonstrate ability to negotiate and influence within a dynamic context
  • Good knowledge of market dynamics in the goods and supplies industry specifically experience in handling low value and local context procurement
  • Influencing and negotiating favourable terms for PEAS
  • Accountable for all assets for the country programme and schools
  • Record and report on risks identified and implement mechanisms to reduce risk
  • Skills & Personal Attributes:
  • A great team player
  • Numerate
  • Able to work well with others
  • Impeccably values aligned with PEAS approach

How to Apply:

All suitably qualified candidates should apply online at the link below. Please submit your CV with 3 professional referees

Deadline: 14th October 2019

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