Finance Officer Canadian Non-profit Jobs – World University Service of Canada (WUSC)

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Organization: World University Service of Canada (WUSC)

Duty Station: Kampala, Uganda

Reports to:Deputy Program Manager, WUSC Uganda

About US:

World University Service of Canada (WUSC) is a Canadian non-profit organization with a mission to enhance education, economic opportunities, and empowerment for youth. We work with a diverse network of students, volunteers, institutions, governments, and businesses. Together, we foster youth-centered solutions to overcome inequality and exclusion. WUSC is working in partnership with the Aga Khan Foundation of Canada (AKFC) with funding from Global Affairs Canada (GAC) to implement the Adolescent Girls’ Education in Crisis Initiative (AGENCI). This four-year project will focus on enhancing the empowerment of vulnerable refugee and host community girls in northern Uganda through life skills, mentorship programs, support to reduce financial barriers, and community engagement. WUSC will work closely with AKFC teams in Uganda to jointly implement this initiative.

Job Summary:  The Finance Officer is responsible for providing support to financial and administrative operations of the project, including monitoring transactions, preparing receipts, managing cash, financial reporting and consolidation, and support to administration such as flight and venue bookings and payment of vendors. The Finance Officer will ensure that all financial transactions and processes adhere to the financial policies and procedures of the organization, as well as compliance with donor regulations.

Key Duties and Responsibilities: 

·         Supporting the project team in developing program budgets (including annual budget planning) and collaborate with Program Manager to ensure that project activities are within the budget allocations;

·         Ensuring compliance with organizational decisions, policies and procedures within the team;

·         Maintaining the bank file and ensuring that all bank accounts information is properly filed and kept up to-date;

·         Preparing monthly advance requests to ensure smooth cash flow and monitor the monthly clearance of partner and staff advances;

·         Ensuring the monthly closure of financial records are approved by Program Manager and sent to WUSC Ottawa, as per the WUSC Finance Manual, and conduct month-end balance sheet account reconciliations;

·         Review and revise as needed payment requests and expense reports (travel expense reports and operational expense reports) for accuracy and completeness (per policies and procedures), ensuring expense reports are fully approved before payments are made;

·         Prepare monthly payroll advance documentation;

·         Verify that adequate (original and external) support documents for expenditures, banking transactions, travel claims, procurement, consultant/staff contracts and payroll including tax returns and report to government officials are kept;

·         Assist in responding to audit inquiries;

·         Supporting WUSC Uganda staff to book venues and transportation, and facilitate other logistical tasks as required; and

·         Perform any other duties, as assigned.

Qualifications, Skills and Experience: 

·         The applicant must hold an advanced degree in a relevant discipline such as business, finance, accounting, logistics, or management;

·         Professional certification or designation in finance or accounting;

·         At least five years or more of experience in a finance position in Uganda for international development stakeholders or projects;

·         Strong pro-active communications skills;

·         Demonstrated experience in managing financial data (i.e. budget allocations, monitoring);

·         Demonstrated experience in maintaining financial records and using financial software;

·         Expertise in managing accounting and billing systems and reporting on project costs; and

·         Demonstrated high level written and verbal communication skills in English, Kiswahili, and ideally at least one other language commonly spoken in Uganda.

How to Apply:

If you wish to apply for this position, please submit a letter of motivation and CV to with the subject line “AGENCI Finance Officer- Uganda”

Deadline: 15th November 2019

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