European Union EU Admin Jobs – Secretary/Personal Assistant to the Political, Press and Information Section Job Vacancies

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Organisation: European Union (EU)

Duty Station: Kampala, Uganda

Reports to: Head of Political, Press and Information Section

About EU:

The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. The EU Delegation to Uganda is supporting Uganda’s priority needs which include the need to foster sustainable development by sound governance and macro-economic policies, improved connectivity of national and regional transport infrastructure and strengthening of agriculture.

Job Summary:  The Secretary/Personal Assistant to the Political, Press and Information Section will support the overall political, administrative and press & information activities

Key Duties and Responsibilities: 

  • Supporting the Section and the Head of Delegation in preparing EU Head of Missions and Political Advisors’ meetings
  • Supporting the Section with various administrative tasks.
  • Arranging meetings with government officials, CSOs and other stakeholders for the Head of Political Section and the Head of Delegation.
  • Keeping an updated contact list and be the specialist in organising the Section’s contacts and network
  • Supporting incoming and outgoing missions by organising meetings, accommodation and other administrative tasks
  • Supporting the Press & Information Officer in press and information activities, including managing the Delegation’s social media and website
  • Supporting the Press & Information Officer in organizing relevant Calls for Tender
  • Supporting the Delegation in the planning and organising of EU public events such as public lectures, seminars and cultural events
  • Processing payment requests in the section in liaison with Administration.
  • Filing section documentation, both electronically and in hard copy.
  • Having a good overview of the tasks performed in the Section in order to support in planning and organising work

Qualifications, Skills and Experience:

  • The applicants for the European Union Secretary/Personal Assistant to the Political, Press and Information Section job opportunity should hold a secondary education, preferably with a focus on secretarial activities
  • At least three years of relevant experience, preferably in an international environment..
  • Experience in supporting and assisting a section or unit, and in coordinating the tasks performed there.
  • Basic understanding about the European Union and its role in Uganda
  • Solid understanding of the political situation in Uganda
  • English – ability to understand C2, ability to read C2, ability to speak C2, ability to write C2
  • Very good knowledge of PC usage and applications related to MS Office, MS Excel, MS Power Point, Internet etc.
  • Proven ability to work in a multicultural team
  • Strong sense of initiative
  • Attention to detail and ability to execute duties with accuracy
  • Flexibility
  • Good organisational skills
  • Proven ability to work under time pressure, good stress management
  • Ability to communicate clearly and with confidence, both orally and in written form
  • Networking skills to support the Section in developing  contacts 
  • Reliability and responsibility

Desired:

  • Experience in communications and visibility activities 
  • Experience in dealing with political matters
  • Experience in diplomatic protocol
  • Experience in use of social media tools (Facebook and Twitter)

How to Apply:

Please send your application, completed EU standard curriculum vitae, download here, that must include three relevant referees, reference letter(s) of previous employment(s) and copies of education and training certificates addressed to the:

Head of Administration

European Union Delegation to the Republic of Uganda

Crested Towers, 15th floor

Plot 17-23 Hannington Road

P.O. Box 5244 Kampala. Uganda

Email to:DELEGATION-UGANDA-RECRUITMENT@eeas.europa.eu

Please clearly indicate: Application: Secretary – Political, Press and Information Section

Deadline: 14th October 2019 by 16:30hrs

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