Several US Embassy Jobs – Financial Analysts (Salary 145m annually) ~ Ugandan Jobline Jobs

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Organisation: United States US Embassy, US
Mission in Uganda
Duty Station: Kampala, Uganda
Salary Grade: UGX 145,734,783 – 214,194,284 per
annum (FSN 11)
The United States Embassy in Kampala, Uganda has enjoyed
diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R.
Malac currently heads the U.S Mission to Uganda.  The Mission is composed
of several offices and organizations all working under the auspices of the
Embassy and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda
are:
  • United
    States Agency for International Development (USAID)
  • Centers
    for Disease Control (CDC)
  • Peace
    Corps
Job Summary:  The Financial Analyst (FA) is
part of the Office of Financial Management (OFM) and reports to the Supervisory
Financial Analyst. S/he provides professional financial management advice on a
broad range of financial management issues to the Controller, Mission
Management, Development Objective (DO) teams, and various governmental and
non-governmental partner institutions, as well as to potential partner
institutions which implement an array of complex development activities. As OFM
representative to the DO team to which s/he is assigned, the FA performs
necessary analyses and provides appropriate advice on financial, accountability
and risk management issues related to planning and implementation of
USAID/Uganda’s program funded activities with an estimated annual program
budget of $450 Million in one of the most corrupt countries in the world. The
FA will provide financial tracking and analysis of USAID resources to ensure
better financial monitoring and minimize fraud risk. The FA will specifically
be responsible for audits, financial reviews, pre-award assessments, control
environment and risk assessments, cost effectiveness assessments, and closeout
reviews, all of which have been less rigorous than necessary due to staffing
shortages in OFM. The FA will assist in assessing Government of Uganda (GoU)
public financial management and procurement systems and provide oversight of
third party monitoring services.
The FA acts as the “one stop” customer service
representative between OFM and numerous internal and external customers,
including Senior Mission Management; Host Country agency representatives,
private sector service providers; implementing partner organizations; and other
international donor agencies regarding financial analysis and accounting for projects
implemented by the Mission.
Key Duties and Responsibilities: 
Portfolio Financial Management, Analysis, Monitoring
and Advisory Services – (60%)
  • Provide
    professional financial advice to USAID/Uganda Mission management personnel
    on a range of issues related to the financial management aspects of
    proposed activities, such as estimated costs and required budgets;
    internal controls; fiduciary risk management and compliance; and other
    issues.
  • Contribute
    to USAID’s decision and policy making process by providing recommendations
    and suggestions for improving operational efficiencies, financial
    management practices, and the accuracy of financial reporting.
  • Provide
    technical guidance on U.S. federal government and USAID rules and
    regulations to the technical DO teams, implementing partners,
    non-governmental organizations (NGOs) and host government officials.
  • Prepare
    the financial aspects of project design and procurement planning
    documents, such as budgets and financial plans for Implementation Letters,
    Grant Agreements, and other relevant implementing mechanisms.
  • Participate
    in the performance of financial reviews, pre-award assessments,
    organizational capacity assessments and compliance reviews. This includes
    control environment and risk assessments, cost effectiveness assessments,
    disbursement reviews, indirect cost rate reviews, pre-closeout and
    closeout reviews on USAID funded organizations to determine the levels of
    accountability and adequacy of control environments within those entities.
    Prepare reports on their detailed findings and issue these reports both to
    internal and external stakeholders. Subsequent to these reviews,
    consistently follow up on the findings until they are closed.
  • Perform
    reviews of financial terms and conditions on project agreements, project
    implementation orders, GLAAS requisitions, contracts, purchase and
    delivery orders, and lease and grant agreements for compliance with
    applicable rules, regulations, and procedures relating to accounting and
    fund controls. Monitor the execution of such documents to ensure
    compliance with financial plans and report on the financial status of
    those instruments to the Controller, the DO teams and Team Leaders.
  • Serve
    on the DO team, representing the Controller in accordance with delegated
    authorities, and providing the full range of advisory services, including
    periodic portfolio and/or project implementation reviews, procurement
    planning exercises and other such activities.
  • Prepare
    and present the quarterly financial reviews to the DO teams, providing in
    depth analysis and insight to ensure DO team leaders and team members are
    aware of any issues related to pipeline positions, spend plans and
    obligation plans.
  • Guide
    and coach the A/COR on the development of accruals. Prepare and present
    the quarterly financial reviews bringing to light areas of concern to the
    technical teams; identifies and recommends adjusting entries to the
    accountants to bring the project/program pipelines into accurate levels;
    investigates any variances between projections and actual disbursements or
    accrued expenditure; and provides the results to Activity Managers.
  • Conduct
    financial management training for USAID implementing partners and
    recipients as part of capacity building, and hold workshops where specific
    challenges faced in financial implementation are shared by implementing
    partners and action plans developed to mitigate or address the challenges.
  • Provide
    training to senior project staff responsible for financial implementation
    of USAID-funded programs.
Lead Public Financial Management (PFM) Reform
Initiatives and Capacity Building – (30%)
  • Participate
    and advise Mission senior management and staff in the efforts set forth by
    the Agency related to Public Financial Management (PFM) System reforms to
    use local partners. This includes advising Mission management on the
    reliability and/or weaknesses of host country systems, the effectiveness
    of the underlying internal controls, and providing possible recommendations.
    He/she identifies or coordinates the capacity building needs endorsed
    and/or determined from assessments conducted on the Host Government
    Agencies, both at the National and Local Levels, develops an Action Plan
    or a SOW to address those, and oversees implementation.
  • Through
    agreements between the Government of Uganda and USAID/Uganda, design and
    implement reforms to create independent and transparent public finance
    institutions, budgetary and treasury processes, audit and performance
    evaluations of public finances and unbiased data and information
    dissemination.
  • Manage
    USAID/Uganda’s assistance and investments on PFM-related activities,
    working directly with the Host Country Government Officials, including
    Supreme Audit Institutions (SAI), Ministry of Finance, Treasury,
    Judiciary, Internal Audit Institutions, civil societies and the private
    sector associations.
  • Advise
    and assist USAID/Uganda’s Mission Office Chiefs and the Front Office on
    all cross-cutting PFM issues impacting the Mission’s assistance portfolio
    and program implementation.
  • Coordinate
    with the DO team to design, procure, implement and manage USAID/Uganda’s
    authorized government to government (G2G) activities in compliance with
    ADS 220. Responsible for developing the activity scope to provide
    reasonable assurance that identified fiduciary risk(s) that might result
    from the use of GoU systems are low or can be mitigated appropriately. The
    FA will specifically be responsible for:
  • Developing
    the scope of work to ensure that the PFMRAF Stage 2 Risk Assessment will
    cover the key areas such as the Budgetary System and Budget Execution,
    External Audit, Procurement Human Resources and Payroll, Ordering
    goods/services & payment of invoices, Control Environment and the
    Information Technology.
  • Selecting,
    coaching, and preparing the in-house Stage 2 risk assessment team if
    authorized by the Mission, guiding the team throughout the process, and
    coordinating the risk assessment program with the counterpart agencies and
    GoU officials.
  • Devise
    technical specification to engage an outside contractor, assisting
    contracting officer with procurement details including the subsequent
    technical evaluation of the cost proposals submitted, and performing A/COR
    duties of all outsourced assessments.
  • Formulating
    risk mitigation and capacity building frameworks and plans to address
    identified fiduciary risks and control weaknesses.
  • Perform
    Government Agreement Technical Representative (GATR) duties in relation to
    G2G activity implementation.
  • May
    be seconded to the host country government relevant ministry for capacity
    development activities.
Manage the Mission’s Enterprise Risk Management,
Internal Control and Audit Management (10%)
In line with the Agency’s Audit Management and Resolution
Program and accountability requirements, the FA acts as the Audit Management
Officer’s designee for the assigned portfolios and assists Technical Offices in
meeting their audit management responsibilities. This includes responsibility
for planning, executing and coordinating the annual financial and performance
audits of USAID/Uganda assistance programs and projects in consultation with
the Regional Inspector General’s office in Pretoria, South Africa as needed per
the ADS.
Ensure compliance with USAID audit requirements for all
contracts, grants, and cooperative agreements. S/he formulates and maintains
the Mission’s annual audit management plan and audit inventory, which includes
following-up on the receipt of audits from contracted audit firms, and also
involves tracking the progress of open recommendations. The FA will be
responsible for:
  • Providing
    guidance to auditees and audit firms in consultation with RIG/Pretoria to
    ensure full compliance with USAID audit requirements. Follows up on the
    audit process until the final audit report is accepted and issued by
    RIG/Pretoria. This involves working closely with implementing partners,
    auditors and RIG/Pretoria to provide required support and guidance.
  • Serving
    as the contracting officer representative (COR) with the Certified Public
    Accounting Firms, supervising the coordination of pre-audit surveys,
    performed by the CPAs and the subsequent technical evaluation of the cost
    proposals submitted by the CPA firms. This also entails: drafting the
    scopes of work; reviewing final reports for each audit; conducting initial
    desk reviews draft audit reports; chairing and coordinating the entrance
    and exit conferences for all financial audits, and being directly accountable
    to the Audit Manager Officer (Controller) and MCRC; supervising and
    coordinating audit field work and reviewing audits for adequacy and
    compliance with requirements as specified in OMB-Circulars.
Serve in a rotating role of coordinator for all Mission
Control Review Committee (MCRC) related issues and findings by tracking and
monitoring actions required to strengthen internal controls in the Mission.
He/she is the Controller’s delegated leader of the annual Mission’s Enterprise
Risk Management (ERM) review exercise and the review of internal control
systems as required by the Federal Manager’s Financial Integrity Act (FMFIA).
This includes:
  • Implementing
    appropriate Mission internal control framework to prevent waste, fraud and
    abuse of USG resources and safeguarding of all USG investments in
    Mozambique and assets at the Mission’s disposal.
  • Managing
    Mission FMFIA process (risk assessment and deficiency identification) by
    utilizing Agency supported URIC A tool and any future updates. Training
    technical and other support offices staff on using the URICA tool and
    documenting the results of the risk assessment and deficiency Corrective
    Action Plans (CAPs), and monitoring CAPs completion and closure
  • Organizing
    the Mission MCRC meetings, acting as the secretary of the MCRC board, and
    keeping minutes of meetings/discussions.
  • Coordinating
    with the Mission Director to provide FMFIA certification and reporting the
    results of Mission’s FMFIA and CAPs to the Office of the Chief Financial
    Officer (CFO) in Washington.
  • Responsible
    for maintaining and updating the list of approved and eligible audit
    firms, leading the process to add new firms.

Qualifications, Skills and Experience:

NOTE:  All applicants must address
each selection criterion detailed below with specific and comprehensive
information supporting each item.
  • The
    applicants for the United States US Embassy Financial Analyst job
    opportunity should hold a Bachelor’s degree in Accounting, Finance or
    Business Administration 
  • At
    least five (5) to eight (8) years of progressively responsible experience
    in professional financial analysis, accounting or auditing is required.
  • A
    thorough knowledge and understanding of generally accepted accounting
    principles (GAAP) and generally accepted auditing standards (GAAS);
    principles and accepted practices of Ugandan governmental and business
    institutions with regards to finance, accounting, budgeting and reporting;
    as well as governmental and not-for-profit accounting, budgeting and
    reporting;
  • In-depth
    professional-level knowledge of development principles, concepts and
    practices, especially as they relate to performing audits of development
    programs and projects;
  • A
    thorough knowledge of USAID activity design, development, implementation
    and evaluation processes is essential for full performance level;
  • Knowledge
    of Public Financial Management systems, Committee of Sponsoring
    Organizations Internal Control Framework, International auditing standards
    and related areas.
  • Excellent
    skills and abilities in performing audits (financial and programmatic),
    internal control assessments, financial reviews, compliance reviews, etc.;
  • Ability
    to perform sophisticated analysis of management controls and capabilities
    of partner/beneficiary organizations;
  • Ability
    to evaluate financial aspects of activities and programs, institutional
    capacities and capabilities;
  • Ability
    to present results and recommendations to a broad audience, both orally
    and in writing;
  • Excellent
    interpersonal skills are required, as incumbent will frequently be working
    with the officials and staff of the Host government, Contractors,
    Grantees, and others who may be unfamiliar with USAID’s programming and
    budgeting process;
  • Exceptional
    verbal communication skills to be able to explain and interpret GoU
    attitudes, priorities and concerns to USAID officials, and to negotiate
    financial management and audit issues with appropriate GoU organizations
    and/or USAID implementing partners, technical advisors, counterparts, and
    peers;
  • Excellent
    writing skills to prepare regular audit reports to the Regional Inspector
    General of USAID;
  • Ability
    to work effectively in a Team environment, and to achieve consensus on
    policy, program/project, and administrative matters;
  • Strong
    computer skills including Word, Excel, and PowerPoint, as well as capacity
    to effectively understand financial management and tracking systems, and
    to process data that form the heart of the tasks performed in this
    position.
  • Language
    Proficiency: 
    Level IV (fluent) English language proficiency
    in speaking and writing is required.
All those interested in working with the US mission in
Kampala should send their applications and strictly adhere to the following:
  • A
    signed DS-174 Employment Application for Locally Employed Staff or Family
    Member, Click
    Here
  • Cover
    letter clearly indicating the position for which you are applying and
    describing how you meet the minimum requirements
  • A
    Curriculum Vitae/Resume
  • Copies
    of Academic Transcripts
  • Names,
    contact numbers, and e-mail addresses of three (3) professional
    references. At least one of the references must be a prior or current
    direct supervisor.
By email at KampalaHR@state.gov
NB: Your application will be reviewed
if you have fulfilled all the requirements including submission of standard
file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single
attachment (No Zipped files, Links or Multiple Attachments) and should not
exceed 10MB. Please clearly indicate the position number and title you are
applying for on the DS-174 form.
Deadline: 24th January 2020
The US Mission in Kampala provides equal opportunity and
fair and equitable treatment in employment to all people without regard to
race, color religion, sex, national origin, age, disability, political
affiliation, marital status, or sexual orientation.  The Department of
State also strives to achieve equal employment opportunity in all personnel
operations through continuing diversity enhancement programs.

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